Personal Assistant to Group CEO – Johannesburg

Headhunters; Johannesburg; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading company in the Pharmaceutical Industry is seeking a Personal Assistant to the Group CEO in Johannesburg. This role requires exceptional organizational and communication skills, with responsibilities including managing the CEO's calendar, overseeing projects, and handling confidential information. The ideal candidate will have a Bachelor's degree and extensive experience supporting C-suite executives. Join a dynamic team and contribute to strategic initiatives while ensuring smooth operations across multiple companies.

Qualifications

• Minimum 5 years experience supporting C-suite executives.
• Knowledge of financial reporting and project management.

Responsibilities

• Manage and optimize the CEO’s calendar across multiple companies.
• Oversee strategic projects and monitor KPIs.
• Arrange domestic and international travel.

Skills

Communication

Organizational Skills

Problem Solving

Emotional Intelligence

Negotiation

Education

Bachelor’s degree in Business Administration

Project Management Certification

Tools

Microsoft Office Suite

Google Calendar

Smartsheet

Power BI

Tableau

Job description

Personal Assistant to Group CEO – Johannesburg

Reference: PE003425

Location: Gauteng, JHB - Northern Suburbs

Salary Interval: Monthly

Package: Negotiable

Description: Our client in the Pharmaceutical Industry based in Johannesburg is currently seeking a Personal Assistant to the Group CEO.

Requirements:

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar are preferred.
• Minimum of 5 years experience supporting C-suite executives as a Personal Assistant, Executive Assistant, or Chief of Staff.
• Experience in a multi-company or group environment is highly desirable.
• Knowledge of financial reporting, strategic planning, and project management is advantageous.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with calendar management tools (Google Calendar, Outlook).
• Familiarity with project management tools (e.g., Smartsheet).
• Understanding of financial dashboards and reporting tools (Power BI, Tableau).
• Strong communication skills, both written and verbal.
• Knowledge of business operations, financials, and corporate strategy.
• High discretion and ability to handle confidential information.
• Exceptional organizational and multitasking abilities.
• Proactive problem-solving skills and high initiative.
• Strong emotional intelligence to build relationships with senior leaders.
• Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
• Negotiation and stakeholder management skills.

Responsibilities include but are not limited to:

Executive Administrative Support:

• Manage and optimize the CEO’s calendar across multiple companies.
• Screen and prioritize emails, calls, and correspondence.
• Draft and proofread reports, presentations, and communications.
• Prepare meeting agendas, minutes, and follow-up action plans.
• Serve as liaison between the CEO and stakeholders, including MDs, board members, and clients.
• Organize board meetings, strategic offsites, and reviews.

Performance and Project Management Support:

• Monitor KPIs for all group companies.
• Oversee strategic projects, ensuring alignment with goals.
• Assist with financial tracking, budgets, and expenses.
• Manage cross-company initiatives for efficiency and synergy.

Travel and Logistics Management:

• Arrange domestic and international travel.
• Prepare detailed itineraries.
• Track expenses and reimbursements.

Communication and Confidentiality:

• Handle confidential information responsibly.
• Draft correspondence for stakeholders and partners.
• Maintain professional external relationships.

Office and Resource Management:

• Maintain document management systems.
• Implement productivity tools.
• Coordinate with HR, Finance, and Operations teams.

If you do not hear from us within two weeks of applying, please assume your application was unsuccessful.