Personal Assistant to GM

Fidelity Services Group; Gauteng; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading company in specialized services seeks a Personal Assistant to the General Manager. The role involves administrative support, coordination tasks, and requires strong communication skills, advanced proficiency in Excel, and the ability to handle confidential matters. Ideal candidates will have a relevant degree and 2-3 years of experience in a similar position.

Qualifications

• At least 2-3 Years’ experience as a Personal Assistant/Administrator.
• Valid driver’s license with own reliable transport.
• Ability to work extended hours.

Responsibilities

• Co-ordination of appointments and diary management.
• Screening of telephone calls and taking messages.
• Compiling weekly and monthly management reports.

Skills

Organising skills

Time Management skills

Interpersonal communication

Written communication

Advanced Excel proficiency

Stress management

Confidentiality

Education

Bachelor's degree, diploma or equivalent

Grade 12

Tools

MS Word

Power Point

Job description

Personal Assistant to GM

A vacancy exists for Personal Assistant/PA to the General Manager for Specialized Services, based at the Head Office (Helderkruin). The main purpose of the position is to provide co-ordination, administrative and support to GM.

Minimum Requirements

• Grade 12.
• Bachelor's degree, diploma or equivalent.
• At least 2-3 Years’ experience as a Personal Assistant/Administrator reporting to Senior Management.
• Ability to work extended hours as and when required
  
• Advanced Excel, MS Word and Power Point proficiency.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Highly motivated and enthusiastic.
• Valid driver’s license with own reliable transport.
• Ability to travel as and when required.
• Should reside within the Roodepoort/Krugersdorp Area.

KEY PERFORMANCE AREAS:

• Co-ordination of appointments, diary management and client engagements/events.
• Office administration and General administrative duties.
• Co-ordination of e-mail, correspondence and written communication.
• Screening of telephone calls and taking of messages.
• Minute taking at selected meetings and engagements.
• Maintaining of strict confidential protocols regarding correspondence and communication.
• Liaising at different levels of the Business Unit.
• Consolidate management information and reports.
• Compiling weekly and monthly reports.
• Typing of documents, reports and preparation of presentations
• Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

• Ability to maintain confidentiality and handle office maters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Initiative skills.
• Time Management skills.
• Attention to detail.
• Team player.
• Self-development and that of others.
• Self-motivated & Independent operator.
• Delivery-orientated and deadline-driven
• Sensitivity to highly confidential matters are required.
• High emotional intelligence (EQ) required.
• Professional Interpersonal communication (written and verbal).
• Able to function in an unstructured environment.
• Build relationships across the business.
• Ownership/accountability and decision-making skills.

We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.