Personal Assistant to Director (Digital Agency)

Megan Forg Consulting; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Megan Forg Consulting recherche un assistant personnel pour le directeur au sein d'une agence créative dynamique située à Parktown, Johannesburg. Le candidat idéal doit posséder plus de 5 ans d'expérience, des compétences en gestion d'agenda, ainsi que la capacité à gérer de multiples tâches et priorités. Ce rôle exige une présence après les heures de bureau et une disponibilité pour des voyages éventuels, tout en proposant un salaire compétitif de R25k à R27k par mois.

Qualifications

• 5 ans d'expérience en tant qu'assistant personnel.
• Doit être disponible pour voyager.
• Posséder une voiture et un permis de conduire.

Responsibilities

• Gestion de l'agenda et des réunions.
• Préparation de rapports et présentations PowerPoint.
• Gestion de la relation entre fournisseurs et clients.

Skills

Bookkeeping

Excellent organisation

Attention to detail

People management

Discretion

Resourcefulness

Tools

Sage Accounting

Microsoft Office

MS Teams

Job description

Personal Assistant to Director – Parktown, Johannesburg.

Opportunity available for a Personal Assistant to Director at a digital creative agency based in Parktown, Johannesburg.

Salary: R25k – R27k per month.

Requirements:

• 5+ years’ experience as a Personal Assistant
• Bookkeeping skills
• Own Car and Driver’s License
• Must be available to travel.
• Must also be available to the executive after hours or weekend, where necessary.
• Must be very resourceful, with excellent attention to detail
• Excellent organisation and people management skills
• Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
• Discretion and Tact
• Software: MS Teams, Microsoft Office – Word, Excel, PowerPoint, Acrobat Writer
• Sage Accounting software

Responsibilities:

• Diary Management
• Scheduling Meetings; Internal and External
• Preparing Reports and PowerPoint Presentations
• Taking minutes in meetings
• Arranging Travel, Hotels and Transfers, and events
• Administration and filing
• Manage and order office supplies etc
• Manage and run personal errands for Executive
• Manage relationship between suppliers and client
• Control the budget and allocate resources
• Generate relevant Finance spreadsheets for payments and invoicing
• Quoting and Invoicing via Sage
• Liaise with accountant and providing necessary info for VAT, Invoices, etc.
• Catering arrangements for meetings/breakfast/events as well as film/photography shoots.
• Arrange Directors meals and teas/coffee daily
• Build and develop a network of contacts and continually update.
• You will be required to set up and manage a CRM System
• The working environment may vary – you will be required to work on film/photography sets in and around the country.
• Manage and run for Executive across multiple businesses.