Personal Assistant to CEO

Status Staffing; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading staffing solutions provider in Cape Town seeks a highly skilled Personal Assistant to support its CEO. The ideal candidate will possess over 5 years of experience at the Director level in a manufacturing environment, coupled with strong administrative, organizational, and leadership skills. Responsibilities include managing the CEO's calendar, handling correspondence, and assisting in strategic planning to support company operations effectively. This permanent position offers a competitive salary of R60,000 to R70,000 monthly, with benefits and a focus on continuous improvement and stakeholder engagement.

Qualifications

• Minimum 5 years' experience as an assistant at Director level.
• Strong knowledge of Microsoft Office Suite.
• Grade 12 qualification and tertiary qualification essential.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings.
• Handle email and phone communications on behalf of the CEO.
• Prepare, edit, and distribute official documents and presentations.

Skills

Organizational skills

Leadership skills

Communication skills in English

Communication skills in Afrikaans

Administrative skills

Education

Grade 12

Tertiary qualification

Postgraduate degree

Tools

Microsoft Office Suite

Job description

Our client in Ottery, Cape Town is seeking a highly skilled Personal Assistant to support their CEO. The ideal candidate will have a minimum of 5 years' experience as an assistant at the Director level, preferably within a medium-sized manufacturing environment. A Grade 12 qualification is essential, with a tertiary qualification being a minimum requirement and a postgraduate degree preferred. The role demands strong administrative and organizational skills, proficiency in Microsoft Office Suite, and a solid understanding of office practices and imports processing. Excellent verbal and written communication skills in both English and Afrikaans are required, along with well-developed leadership abilities. The ability to act decisively and urgently in a fast-paced environment is essential.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Administration
BASIC SALARY : R60 000.00 - R70 000.00 + Benefits
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Grade 12
• Minimum tertiary qualification (Postgraduate degree preferred)
• At least 5 years of related experience, preferably within a medium-sized manufacturing entity
• Minimum 5 years’ experience as an assistant at Director level
• Strong knowledge of Microsoft Office Suite
• Solid understanding of office practices
• Experience in imports processing
• Strong administration and organizational skills
• Well-developed leadership and junior management abilities
• Excellent verbal and written communication skills in both English & Afrikaans
• Ability to act decisively and urgently when required

DUTIES:

Administrative Support:

• Scheduling: Manage the CEO’s, executives, and board calendar, coordinate meetings, and ensure timely notifications.
• Correspondence: Handle email, mail, and phone communications on behalf of the CEO and executive team.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles.
• Data Management: Maintain accurate records, databases, and spreadsheets- aligned to SHERQ structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned.

Operational Support:

• Travel Arrangements: Book flights, hotels, and rental cars, as well as prepare travel itineraries. - This will be a company-wide responsibility, cost-controlled, and approached with insight including negotiated arrangements with service providers.
• Expense Management: Process expense reports, reimbursements, and credit card statements for the executives, ad hoc exco projects, and team.
• Office Management: Oversee office operations, including supplies, maintenance, and renovations. - will take overall responsibility for the admin block, any secretarial functions linked to this location, exco, board, and SHERQ.
• Event Planning: Coordinate events, meetings, and conferences, including logistics and catering- she will lead the “spirit" committee for an inclusive and engaged head-office team.

Strategic Support:

• Research: Conduct research and provide data-driven insights to support CEO decision-making. - This requires experience in analytics, using Chat GPT, understanding good information, and a keen curiosity. Additionally, it requires common sense and a pragmatic mindset.
• Project Management: Assist with special projects, such as strategic planning, change management, or process improvement.
• Stakeholder Engagement: Facilitate communication between the CEO and stakeholders, including board members, investors, and customers, inclusive of minute-taking in S&E committee meetings, exco, and ad hoc company strategic meetings.
• Reputation Management: Monitor and maintain the CEO's, board member, and executive online presence and reputation. This includes reviewing the Fraud line event focus, SHERQ critical triggers, and Website(s) comments.

Confidentiality and Discretion:

• Maintain Confidentiality: Handle sensitive and confidential information with discretion. - This is a critical attribute.
• Protect the CEO's Time: Screen calls, emails, and visitors to ensure the CEO's time is used efficiently - experience, trust, insight, and leadership are required.

Other Responsibilities:

• Special Tasks: Perform other tasks as assigned by the CEO, such as preparing presentations or analyzing data.
• Team Collaboration: Work closely with other executives, departments, and teams to ensure alignment and effective communication.
• Continuous Learning: Stay up to date with industry trends, best practices, and new technologies to support the CEO's needs.

Self-Development and Growth:

• Realistic assessment of own strengths and development areas and undertake actions to address weaknesses.

HOURS:

• Monday to Thursday: 08:00 – 17:00
• Friday: 08:00 – 15:45
Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.