Personal Assistant / Secretary

Personal Assistant / Secretary Century City Cape Town

Our professional service corporate client in Century City is looking for a PA / Secretary with 5 years plus experience. Must have exceptional typing and document control experience. Quick, Fast and accurate typist. Speed will be tested.

Salary Negotiable

Min Requirements

• Must have a minimum of 5 years secretarial experience
• Must be in possession of Matric certificate or equivalent
• Must have fast and accurate typing skills
• Must be computer literate in MS Office, MS Excel and Quark Copydesk
• A Secretarial qualification will be advantageous
• Basic Financial skills will be advantageous
• A mature and polite, diplomatic manner combined with a good command of English are essential

Job Description

• Answering the phone and Managing busy diaries
• Managing leave schedules, and the daily attendance leave registers
• Typing and formulating important professional templetes letters and documents
• Document management and control
• Professional Communication internal and externally
• Ordering and managing stationary supplies for the department
• Meeting and greeting guests
• Arranging meetings and setting up teleconferences
• Taking care of travel arrangements
• Taking minutes of meetings
• Filing and typing documents
• Setting up consultation sessions in boardrooms with clients
• Coordinating functions and booking venues
• Managing freelance payments and maintaining monthly Excel spreadsheets of those contributions
• Managing monthly freelance invoices (including providing contributors with the final printed word counts for their invoices).
• Ensure totals tally with digital spreadsheets