Personal Assistant (Property Sales)

Parvana; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic property developer in Cape Town seeks a Personal Assistant to support their team and manage daily operations. The ideal candidate will have at least 3 years of experience, strong attention to detail, and excellent communication skills. Responsibilities include managing calendars, client correspondence, and CRM updates, contributing to the success of high-scale projects. This role is perfect for a proactive individual eager to grow their career in a thriving environment.

Qualifications

• 3 years’ experience in a Personal Assistant or Executive Assistant role.
• Experience in property, real estate, legal, or finance sectors will be an advantage.
• Ability to manage multiple priorities under pressure.

Responsibilities

• Oversee daily calendar management, including scheduling meetings and property viewings.
• Draft and manage client correspondence and follow-up communications.
• Keep the CRM updated with meeting summaries and tasks.

Skills

Attention to detail

Problem-solving

Communication skills

Multitasking

Proficiency in Microsoft Office

Tools

Microsoft Outlook

Salesforce

Job description

This forward-thinking property developer is highly successful and growing rapidly building on the principles of design excellence, sustainability, and community enrichment, their developments boast beautiful and intuitively designed apartments situated in thriving neighbourhoods. Joining this dynamic company will provide you with the opportunity to take your career to the next level whilst working alongside passionate individuals who are advocates of city living. As a member of this team, you will have the opportunity to be actively involved in the development of cutting-edge and high-scale projects, and to make a significant contribution to the continued growth and success of the company as well as your own career.

What you will be doing :

• Oversee daily calendar management, including scheduling meetings, property viewings, and internal engagements.
• Proactively identify and resolve potential scheduling conflicts.
• Draft, edit, and manage the distribution of client correspondence and follow-up communications.
• Screen, organise, and prioritise incoming emails and messages.
• Compile and prepare documents and meeting materials in advance of client appointments.
• Monitor and follow up on action items, offer letters, and client feedback after engagements.
• Keep the CRM updated with meeting summaries, task statuses, and deal progress.
• Maintain accurate records of key documentation, sales agreements, and client milestones.
• Support the team with personal administrative tasks, including travel arrangements, coordinating couriers etc.
• Liaise with internal departments to track deliverables and respond to information requests.

What our client is looking for :

• 3 years’ experience in a Personal Assistant or Executive Assistant role.
• Impeccable attention to detail and a proactive approach to problem-solving.
• Experience in property, real estate, legal, or finance sectors will be an advantage.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities under pressure, while maintaining confidentiality.
• Proficient in Microsoft Outlook and the full Microsoft Office suite.
• Familiarity with Salesforce or similar CRM systems will be a plus but training will be provided.

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Personal Assistant • Cape Town, Western Cape, South Africa