Personal Assistant (PA) to the Group CEO

Human Accent; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in the pharmaceutical industry is seeking a Personal Assistant (PA) to the Group CEO to provide high-level administrative support. The ideal candidate will manage the CEO's calendar, draft communications, and oversee strategic projects across multiple companies. This role requires exceptional organizational skills, discretion, and experience in a multi-company environment.

Benefits

Competitive salary based on experience

Provident Fund

Qualifications

• Minimum of 5 years experience as a Personal Assistant or Executive Assistant.
• Experience in a multi-company environment is highly desirable.
• Exposure to financial reporting and strategic planning is advantageous.

Responsibilities

• Provide high-level administrative and strategic support to the CEO.
• Manage and optimize the CEO’s calendar and travel logistics.
• Track and monitor Key Performance Indicators (KPIs) for all companies.

Skills

Organizational skills

Communication

Problem-solving

Negotiation

Emotional intelligence

Education

Bachelor’s degree in Business Administration

Project Management certifications (PMP, PRINCE2)

Tools

Microsoft Office Suite

Google Calendar

Smartsheet

Power BI

Tableau

Job description

Our well-established client in the pharmaceutical industry has a vacancy available for a Personal Assistant (PA) to the Group CEO in Parktown.

Main Purpose of Job

The Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies. The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion.

Key Performance Areas (Core, essential responsibilities – outputs of the position)

Key Responsibilities

• Executive Administrative Support
• Manage and optimize the CEO’s calendar, scheduling meetings across multiple companies.
• Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
• Draft and proofread reports, presentations, and internal/external communications.
• Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.
• Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.
• Organize board meetings, strategic offsites, and quarterly reviews.
• Performance and Project Management Support
• Track and monitor Key Performance Indicators (KPIs) for all group companies.
• Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
• Assist in financial tracking, including budgets, cash flow, and expense management.
• Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.
• Travel and Logistics Management
• Organize domestic and international travel arrangements, ensuring seamless logistics.
• Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.
• Process and track travel expenses and reimbursements.
• Communication and Confidentiality Management
• Handle confidential information related to business strategy, financials, and HR.
• Draft high-level correspondence for stakeholders, government entities, and partners.
• Maintain professional relationships with external stakeholders to support the CEO’s engagements.
• Office and Resource Management
• Maintain digital and physical document management systems for easy reference.
• Implement and optimize productivity tools (e.g., project management software, communication platforms).
• Coordinate with HR, Finance, and Operations teams for administrative support.
  
  

Minimum Requirements

Qualifications and Experience Required:

• Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field. Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.
• Experience:
  
  

Minimum of 5 years experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.

Experience in a multi-company or group-level environment is highly desirable.

Exposure to financial reporting, strategic planning, and project management is advantageous.

Key Skills And Competencies Required

• Technical and Professional Skills:
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with calendar management tools (Google Calendar, Outlook).
• Familiarity with project management tools (Smartsheet).
• Knowledge of financial dashboards, and reporting tools (Power BI, Tableau).
• Strong written and verbal communication skills.
• Familiarity with business operations, financials, and corporate strategy.
• Soft Skills and Personality Traits:
• High level of discretion and ability to handle confidential information.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Proactive problem solver with a high level of initiative.
• Strong emotional intelligence (EQ) to build relationships with senior leaders.
• Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
• Strong negotiation and stakeholder management skills.
  
  

General working conditions (e.g. shift work, drivers’ license, specific tools, special clothing, environmental requirements, etc.)

• Work outside of normal working hours
• Traveling from time to time
  
  

Salary And Benefits

• Competitive salary based on experience and qualifications.
• Provident Fund
  
  

Please attach cv, qualification, id and driver's license