Personal Assistant PA - Temp

DHL Group; Johannesburg; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a dedicated Executive Secretary to support its Senior Management Team. This pivotal role involves managing schedules, organizing meetings, and providing essential administrative support to ensure the Finance Department operates smoothly. The ideal candidate will possess strong interpersonal skills, discretion in handling sensitive information, and a customer service orientation. Join this dynamic team and contribute to effective service delivery while enhancing your professional experience in a collaborative environment.

Qualifications

• 3-5 years of experience in executive secretarial roles.
• Proficiency in English at an intermediate level.

Responsibilities

• Manage diaries and organize meetings for the Senior Management Team.
• Prepare financial reports and maintain logs for budgets and CAPEX schedules.

Skills

Interpersonal Skills

Discretion

Basic Accounting Knowledge

Customer Service Orientation

Teamwork

Education

Degree or Diploma in Secretarial or Administrative Fields

Job description

Role Overview

We are seeking a dedicated Executive Secretary to support our Senior Management Team (SMT) and ensure the smooth operation of the Finance Department. This role involves providing administrative, secretarial, and organizational support to facilitate effective service delivery and departmental functions.

Key Responsibilities

1. Manage diaries and organize meetings, including internal and external events, conferences, and calls.
2. Monitor and control SMT task items to ensure deadlines are met.
3. Type and proofread correspondence, documents, and presentations, maintaining confidentiality.
4. Perform administrative duties including filing, record-keeping, expenses, and photocopying.
5. Follow up on pending requests across departments.
6. Support departmental activities to meet objectives and serve internal and external customers efficiently.
7. Maintain confidential reports and correspondence.
8. Assist with urgent stakeholder requirements.
9. Maintain logs for budget and CAPEX schedules, and prepare financial reports.
10. Coordinate travel bookings and authorizations.
11. Perform any additional tasks assigned by SMT members.

Qualifications & Experience

• Degree or diploma in Secretarial, Administrative, or related fields.
• Minimum of 3-5 years relevant experience in executive secretarial roles.
• Proficiency in English (intermediate level preferred).
• Strong customer service orientation.
• Proven experience supporting senior management.

Skills & Attributes

• Excellent interpersonal skills.
• Discretion in handling sensitive and confidential information.
• Basic accounting knowledge and skills.
• Ability to work in a team and be highly motivated.
• Flexibility to work extra hours when necessary.

We look forward to your application and the possibility of you joining our team.