Personal Assistant Pa

Heitha Staffing Group; Pretoria; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is looking for a proactive Personal Assistant to provide essential administrative support to the Managing Director. This role involves managing schedules, handling confidential documents, and coordinating travel arrangements. The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and the ability to multitask effectively. Join a dynamic team where your contributions will enhance operational efficiency and support executive functions in a thriving business consulting environment.

Qualifications

• 3+ years of experience as a Personal Assistant or Executive Assistant.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage schedules, appointments, and meetings for the Managing Director.
• Handle confidential documents and respond to communications.

Skills

Organizational Skills

Communication Skills

Problem Solving and Decision Making

Multitasking

Discretion and confidentiality

Minutes Taking

Travel Arrangements

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

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Objective

We are seeking a highly organized, proactive, and professional Personal Assistant to provide administrative and executive support to the Managing Director.

Key Responsibilities

1. Manage and coordinate the managing director's daily schedules, appointments, and meetings.
2. Handle confidential documents, respond to emails and phone calls.
3. Arrange travel and accommodations.
4. Prepare reports, presentations, and documents.
5. Organize and maintain confidential files and records.
6. Take minutes and follow up on action points.
7. Coordinate projects and operational tasks.
8. Perform general administrative duties as required.

Requirements & Qualifications

• At least 3 years' experience as a Personal Assistant or Executive Assistant.
• Diploma in Business Administration or related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and multitask.
• Strong problem-solving skills and attention to detail.
• Willingness to travel as required.

Desired Skills

• Communication skills
• Administration skills
• Multitasking
• Minutes Taking
• Problem Solving and Decision Making
• Discretion and confidentiality
• Travel Arrangements
• Organizational Skills

Desired Work Experience

2 to 5 years as a Personal Assistant.

Desired Qualification Level

Diploma.

Seniority Level

Mid-Senior level.

Employment Type

Full-time.

Job Function

Administrative.

Industries

Business Consulting and Services.