Personal Assistant / Legal Secretary To The Director

PERSONAL ASSISTANT / LEGAL SECRETARY TO THE DIRECTOR ASSOCIATE IN THE CORPORATE COMMERCIAL DEPARTMENT

About Mapongwana Attorneys Inc. : Mapongwana Attorneys Inc. is a % black woman-owned boutique law firm based in Sandton, Johannesburg. We specialise in all aspects of Mergers and Acquisitions, Corporate Commercial law, Commercial Litigation, Alternative Dispute Resolution, Labour Law as well as Governance, Risk and Compliance.

We have made a name for ourselves as a trusted legal partner to established and emerging corporates, small and medium enterprises, high net-worth individuals, and State-Owned Companies. We are known for being dependable and going beyond the call of duty in providing strategic legal solutions to best cater to each client's needs.

The Culture of Mapongwana Attorneys Inc. : We are a dynamic and enthusiastic team that is growing. Our key motivation is to provide exceptionally good and efficient service to all our clients. We hold the highest degree of ethics in relation to our clients, between our team members, and our colleagues in the profession. Honesty, integrity and reliability are the core values we pride ourselves on.

The Ideal Candidate : We are looking for a high-performing, skilled and reliable Personal Assistant with experience in a law firm or similar legal environment. Knowledge of and experience in small or medium sized law firms will be preferred. The ideal candidate must be a self-starting individual who works independently while being able to take instructions and assist the Director as needed.

Responsibilities:

1. Providing executive, secretarial and administrative support to the Director.
2. Delivering work of a high-quality standard while managing competing deadlines in a fast-paced work environment.
3. Typing, editing, proofreading and finalising documents.
4. Diary Management – Implementing effective telephone call management and other work communication practices.
5. Preparing correspondence, legal documentation and reports on legal research.
6. Compiling and preparing tender submissions.
7. Preparing legal memoranda.
8. Organising and attending board meetings with Director.
9. Drafting minutes of meetings.
10. Updating matter files promptly and keeping a written record of the life cycle of each file.
11. Copying, scanning, and faxing documents, as well as taking notes.
12. Ordering office supplies and replacements, as well as managing mail and courier services.
13. Liaising with clients, counsel and opposing attorneys via email, telephone or in physical meetings.
14. Preparing facilities for scheduled events / meetings and arranging refreshments, if required.
15. Ad-hoc assistance and general office administration.
16. Following up on payment of invoices.

Skills Required :

1. Work independently and take initiative.
2. Possess strong administrative, organisational and communication skills.
3. Work well and accurately under pressure.
4. Sound knowledge of the Microsoft Office suite.
5. Knowledge of AJS will be an added advantage.

Qualifications and Experience Required : Paralegal certificate or related legal studies would be advantageous. Minimum 5 – 8 years' experience in the legal industry (non-negotiable).

Remuneration Package: Salary will be commensurate to the candidate's work experience.

If you meet the above criteria and are interested in joining our team, please submit your curriculum vitae to: NB: Only shortlisted candidates will be contacted.