Personal Assistant / Legal Secretary To The Director

Mapongwana Attorneys; Johannesburg; On-site; ZAR 200,000 - 350,000; Full time

Job summary

Mapongwana Attorneys, a dynamic law firm in Johannesburg, seeks a reliable Personal Assistant/Legal Secretary to support the Director in the Corporate Commercial Department. The ideal candidate will have extensive legal industry experience and strong organizational skills, contributing to the efficient operation of the firm. Key responsibilities include managing documents, schedules, and client communications, ensuring high-quality support in a fast-paced environment.

Qualifications

• 5-8 years of legal industry experience required.
• Experience in a law firm or similar environment preferred.
• Self-starter with capability to support Director.

Responsibilities

• Providing high-quality administrative support.
• Managing diary and effective communication.
• Preparing legal documents and correspondence.

Skills

Organizational skills

Communication skills

Ability to work independently

Proficiency in Microsoft Office

Knowledge of AJS

Education

Paralegal certificate or related legal studies

Job description

PERSONAL ASSISTANT / LEGAL SECRETARY TO THE DIRECTOR ASSOCIATE IN THE CORPORATE COMMERCIAL DEPARTMENT

About Mapongwana Attorneys Inc.: Mapongwana Attorneys Inc. is a % black woman-owned boutique law firm based in Sandton, Johannesburg.

Mapongwana Attorneys Inc. specialises in Mergers and Acquisitions, Corporate Commercial law, Commercial Litigation, Alternative Dispute Resolution, Labour Law, as well as Governance, Risk and Compliance.

We serve established and emerging corporates, small and medium enterprises, high net-worth individuals, and State-Owned Companies, providing strategic legal solutions tailored to each client.

Our Culture: We are a dynamic, growing team committed to delivering exceptional and efficient service. We prioritize ethics, honesty, integrity, and reliability in all our interactions.

The Ideal Candidate: We seek a high-performing, skilled, and reliable Personal Assistant with experience in a law firm or similar legal environment, preferably in small or medium-sized firms. The candidate should be self-starting, able to work independently, and capable of supporting the Director with executive, secretarial, and administrative tasks.

The responsibilities include:

1. Providing high-quality administrative support, managing deadlines in a fast-paced environment.
2. Typing, editing, proofreading, and finalizing documents.
3. Diary management and effective communication practices.
4. Preparing correspondence, legal documents, reports, and legal memoranda.
5. Organizing and attending board meetings, drafting minutes.
6. Updating matter files and maintaining records.
7. Handling copying, scanning, faxing, and notes.
8. Managing office supplies, mail, courier services, and preparing for meetings.
9. Liaising with clients, counsel, and opposing attorneys.
10. Ad-hoc office administration and follow-up on invoices.

Skills Required: Ability to work independently, strong organizational and communication skills, proficiency in Microsoft Office, and knowledge of AJS is advantageous.

Qualifications and Experience: Paralegal certificate or related legal studies preferred; 5-8 years of legal industry experience required.

Remuneration will be commensurate with experience.

If interested, please submit your CV. Only shortlisted candidates will be contacted.