Personal Assistant : Infrastructure Policy and Research

Western Cape Government; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A regional government authority in Cape Town seeks an Administrative Support Officer to provide secretarial and administrative support to the management team. The role requires NQF level 5 qualification and 3 years of relevant experience. Responsibilities include assisting with budget administration and supporting meetings. Candidates must possess strong communication skills and advanced computer literacy.

Qualifications

• Grade (Senior Certificate or equivalent qualification) required.
• 3+ years experience in support service to management/senior management.
• Valid driving licence (Code B or higher) required.

Responsibilities

• Provide secretarial/receptionist support to the manager.
• Render administrative support services when needed.
• Assist manager with budget administration.
• Prepare for manager's meetings and related tasks.

Skills

Advanced computer literacy

Communication skills (written and verbal)

Ability to work independently

Ability to work as part of a team

Education

NQF level 5 secretarial diploma or higher qualification

Job description

Minimum Requirements

• Grade (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and / or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• A minimum of 3 years experience in rendering a support service to management / senior management;
• A valid (Code B or higher) driving licence. NB : People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Key Performance Areas

• Provide a secretarial / receptionist support service to the manager;
• Render administrative support services and perform the duties of the Admin Support officer in their absence;
• Provide support to manager regarding meetings;
• Support the manager with administration of the manager’s budget;
• Studies that relevant Public Service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly.

Competencies

• Knowledge of the following: Relevant legislation / policies / prescripts and procedures;
• Basic knowledge on financial administration;
• Procurement processes.
• Skills in the following: Advanced computer literacy;
• Communication skills (written and verbal);
• Ability to work independently and as part of a team.

Remuneration

R – R per annum (Salary level 7)

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments / proficiency tests. The selection process will be guided by the EE targets of the employing department.