Personal Assistant (Ct / Imm. Start) - Your Prev. Exp. Should Align With The Nature Of This Pa Role!

Bm Recruitment; Cape Town; Hybrid; ZAR 50,000 - 200,000; Full time

Job summary

A leading recruitment firm in Cape Town is seeking an experienced Personal Assistant for a 3-month fixed-term contract. This role requires a highly confidential assistant responsible for administrative, financial, and household tasks, supporting a Director's personal and professional life. Flexibility to work at home and the office is essential, accompanied by a strong emotional intelligence and organization skills.

Benefits

Flexible working arrangements

All software and communication support provided

Qualifications

• Proven experience as a Personal and Professional Assistant.
• Prepared to support after hours if necessary.
• Must reside in Cape Town.

Responsibilities

• Manage general administration, including recordkeeping and document management.
• Oversee household duties and manage supplies.
• Handle financial administration and maintain compliance with regulatory bodies.

Skills

Strong emotional intelligence

Attention to detail

Organisation

Job description

Important criteria - Important to note that this is not in the Corporate Business Arena.

You would have been an experienced and highly confidential Executive type PA, having in the true sense, been both a personal and professional assistant; strong emotional intelligence; articulate; level headed; high attention to detail; proven experience of efficiently running both the business and personal life of your Director, and prepared to give support after hours if necessary.

Commencing as a 3-month Fixed-Term contract. Own laptop, cell phone and internet access - All software and communication support will be provided. Must be resident in Cape Town. Flexible to work from home base and the office (Foreshore, CT).

OVERVIEW OF RESPONSIBILITIES

• General Administration Duties : Recordkeeping, filing, business, personal and family document management. Assisting other members of staff and/or family members with inter alia, getting quotes, booking contractors, data capturing, etc.
• Setup meetings : Diary management. Meet and greet guests, prepare for meetings. Get quotes for maintenance items, supervise contractors where needed. Liaise with consulting professionals/builders and authorities, as required. Software updates, financial services and insurance administrative compliance and follow-up. Assist with patient communication, ensure all admin is correct for weekly/monthly theatre lists. Update and ensure documents are valid (passports, visas, driver’s licenses, car registrations). Pay traffic fines and similar.
• Financial Administration Duties : Ensure insurance (household and business) is up to date and handle claims. Facilitate and follow-up on payments, file invoices, and allocate expenses for accounting and tax departments. Assist with bank documents, ensure authorizations, OTPs, signatures are received. Manage monthly accounts and follow-ups. Reconcile credit cards and bank payments. Assign business vs personal expenses. Follow up on tax refunds and provide necessary information for tax filing.
• Professional Duties : Take minutes and distribute. Maintain registrations and compliance with professional and regulatory bodies (HPCSA, RSSA, CPD, MPS, BHF). Submit forms and ensure CPD points are maintained. Keep professional indemnities up to date.
• Household and Family Duties : Manage and maintain staff (domestic and gardener) and external outsourcing. Manage supplies and consumables for office and personal use. Oversee food, groceries, household requirements, and manage maintenance items. Ensure presence of items, ordering, and delivery. Manage and maintain security. Ensure Medical Aid is active, handle refunds and claims. Arrange electronics/stationery as required. Manage maintenance staff and external outsourcing.
• Property Management : Oversee London property compliance, maintenance, tenant acquisition, and liaising with rental agencies. Manage property-related documents and finances.
• Travel : Book flights, hotels, cars, visas, and transport for business and personal travel. Manage frequent flyer and credit card miles. Organize and manage diaries.

Other duties may be required from time to time.

PLEASE DO NOT DUPLICATE, SUBMIT CV EITHER VIA PORTAL OR DIRECTLY, BUT NOT BOTH

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Personal Assistant • Cape Town, Western Cape