Personal Assistant - Commercial

Company Description

We have an exciting position for a Personal Assistant to provide administrative support and manage the office of the Commercial Manager NC HUB in a practical, timely and professional manner.

Be part of the team.

The team that makes it happen.

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives”, delivering the metals and minerals that make modern life possible.

Kumba Iron Ore

We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects – exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Gauteng, and a port operation in Saldanha Bay, Western Cape.

Job Description

As Personal Assistant you will provide services as required and your responsibilities will include but not be limited to:

• Health and Safety Practices
• Adhere to all health and safety practices and requirements.
• Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
• Active participation in SLAMs, HPHs, relevant Risk Assessments and close-out of all Safety Actions.
• Performance and Delivery
• Logistics Management:
• Arrange travel, visas, and accommodation for the Commercial department by consulting with travel agents and relevant parties.
• Organize and coordinate all visits of consultants and other providers for the department according to procedures.
• Compile, coordinate, and monitor the departmental calendars.
• Book meeting rooms, catering, and equipment.
• General Office Administration:
• Perform effective and efficient general office administration, such as diary management and order processing, thus contributing to achieving the team objectives.
• Order stationery and other consumables for the Department.
• Take minutes for HOD meetings.
• Assist team members with time-related activities.
• Responsible for all ad-hoc administrative activities.
• Financial Management:
• Process Requisitions & SAP orders.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Perform expense reconciliation and invoice administration.
• Document Control:
• Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
• File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
• Distribute relevant documents (memos, DMR reports, legislative information, etc.) to appropriate internal and external stakeholders.
• Perform a background search for documents necessary for ad hoc and formal inquiries (WIs, one-pagers, memos, etc.) and present them to the Supply Chain management team.
• Monthly Reporting:
• Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).

This role is in the Commercial (CML) NC Hub at a Band 9 level reporting to the Manager Commercial.

Qualifications

• Grade 12/ N3
• Secretarial/Administrative Qualification on NQF4
• SA Drivers Licence Code B

Experience

• Minimum of 3-5 years of relevant experience in a secretarial or administrative role, ideally within a corporate setting.
• Strong proficiency in MS Office, SAP, and Excel.
• In-depth understanding of organisational tools and techniques, ensuring the maintenance of efficient workflows.
• Familiarity with data analysis and prioritisation, enabling informed decision-making based on relevant metrics.
• Insight into professional service and client support, with a comprehensive grasp of client needs and expectations.
• Proven experience in collaborative team environments, emphasising knowledge sharing and cross-functional support.

Additional Information

What we offer

When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

Who we are?

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

As a responsible miner – of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel – we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to Apply

To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.