Personal Assistant and Office Administrator

IntelliStaff; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic office administration firm in Johannesburg is seeking an experienced Office Administrator to support day-to-day operations. Responsibilities include managing office supplies, scheduling, event planning, and overseeing domestic staff. Candidates should have a Matric qualification, strong organizational skills, and proficiency in Microsoft Office. A valid driver’s license and own vehicle are required for errands. This role demands a proactive approach in a fast-paced environment.

Qualifications

• Must have own vehicle & valid drivers license.
• Previous experience in office administration.
• Good command of the English language.

Responsibilities

• Oversee office operations and supplies.
• Manage schedules and travel arrangements.
• Assist with planning and organizing events.

Skills

Office administration

Excel proficiency

Communication skills

Multitasking

Social media management

Education

Matric

Tools

Microsoft Office

Job description

Location: Parkhurst, JHB

Requirements

• Matric
• Must have own vehicle & valid drivers license (occasional errands and off-site tasks).
• Must be able to work on Excel
• Previous experience in office administration
• Comfortable working in a fast-paced, professional environment.
• Good command of the English language (written and spoken).
• Must be proficient in Microsoft Office specifically Excel, PowerPoint and Word. Status reports are done in Excel and a good knowledge of Excel is advantages
• Must be able to operate social media platforms

Key individual attributes

• Super organized : You thrive on keeping things in order and staying one step ahead.
• Positive & proactive : You have a can-do attitude and approach tasks with energy and enthusiasm and know how to multitask
• Quick thinker : Able to handle challenges calmly and efficiently.
• Tech-savvy : Comfortable with Microsoft Office, email management, and troubleshooting basic IT issues.
• Strong communicator : Excellent written and verbal communication skills.
• Reliable & responsible : A problem-solver who can work independently, is front of office with a pleasant demeanour.

Responsibilities

• Office Administration : Oversee office operations, supplies, and occasional maintenance. Ensure everything runs seamlessly, from managing stock and supplies to handling service providers. Opening of the office in the morning and ensuring the team is ready to start the day is key.
• Updating of the office manual and making sure all contact cards are up to date
• Diary & Travel Management : Manage schedules, appointments, and travel arrangements for MD
• Event Coordination : Assist with planning and organizing events, meetings, and functions on site and help with suppliers. This happens once a year.
• Security & Facilities : Oversee office security, alarms and ensure smooth access for staff and visitors
• Financial : Scan in occasional invoices, handle basic petty cash, and work with the bookkeeper on various requirements when needed.
• General Assistance : Be the go-to person for problem-solving, whether its a power outage, office supplies, or a last-minute request or helping with various tasks.
• Domestic Staff : Must be able to manage 2 x domestic staff and provide weekly lists on what they need to do, provide weekly lists of supplies in conjunction with the MD
• Media Rep list update contact numbers and business cards
• Vehicle a vehicle is required for office errands such as helping with various events, collections of items, dropping off client gifts and general run around.
• Afterhours work although this happens infrequently, we are looking for someone who is prepared to go the extra mile and help where necessary. This could be a requirement when planning for a pitch or event, or when the team has to work overtime.