Personal Assistant – CLPA

Armstrong Appointments; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company is seeking an Administrative Support professional to assist executives with various administrative functions. This role includes managing schedules, coordinating meetings, and maintaining communication with stakeholders. Ideal candidates will have experience in a similar role, strong organizational skills, and proficiency in Microsoft Office. The position offers a competitive salary with benefits including a pension fund contribution and annual leave.

Benefits

Pension Fund Contribution

13th cheque in birthday month

Annual leave of 15 working days

Qualifications

• Minimum of 1 year’s experience supporting senior-level executives.
• Strong attention to detail and high emotional intelligence.
• Ability to manage confidential information with discretion.

Responsibilities

• Providing administrative support to the CEO and senior executives.
• Managing calendars, scheduling appointments, and organizing meetings.
• Acting as a liaison between executives and internal/external stakeholders.

Skills

Microsoft Office

Confidentiality

Professionalism

Time Management

Organizational Skills

Attention to Detail

Communication Skills

Bilingual

Education

Grade 12 (Senior Certificate)

Job description

Main job function
Providing administrative support to the CEO and/or other senior executives by performing clerical functions, preparing reports and correspondence, organizing tasks, arranging meetings, managing schedules and calendars, coordinating travel when required and performing various other personal and professional duties.

Qualifications
Grade 12 (Senior Certificate)
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools.
Minimum of 1 years’ experience supporting senior-level executives.

Criteria
1. Administrative Support
Manage and maintain calendars, including scheduling appointments, meetings, and travel arrangements when required. • Prepare meeting agendas, take minutes when required, and follow up on action items. • Running personal errands, booking restaurants, and managing personal appointments. • Screen and prioritize emails, calls, and messages, responding when appropriate. • Organize and maintain files and documents, both physical and digital.
2. Office & Information Management
Maintain organized filing systems, both physical and digital. • Ordering supplies, managing office logistics, and providing general administrative support. • Ensure timely follow-up on action items from meetings and communications. • Support the preparation and distribution of company communications and reports.
3. Relationship Management
Act as a liaison between the executive and internal/external stakeholders. • Build positive relationships across departments and with key external partners and clients. • Manage confidential and sensitive information with the utmost discretion.
4.Project Co-ordination
Assisting with project planning, coordination of timelines, resources and deliverables, and follow-up. • Conduct research and compile data to support decision-making processes. • Track and report on progress of key initiatives as assigned.

Skills Required:
1. Microsoft Office
2. Discretion / Confidentiality.
3. High level of professionalism – professional demeanour and high emotional intelligence.
4. Proactive, resourceful, and solution-oriented mindset.
5. Excellent time management and strong organizational skills.
6. Strong attention to detail and commitment to excellence.
7. Excellent communication skills on all levels.
8. Ability to manage multiple priorities and meet deadlines.
9. Ability to work independently with minimal supervision.
10. Fully Bilingual

Remuneration Package:
Contract: Permanent; office based.

Office hours: Monday to Thursday: 08h00 to 17h00 Friday: 08h00 to 15h00

Working overtime and after hours will happen very seldomly.

Salary will be in the region of R 15 000.00 gross remuneration per month. • Inclusive of gross remuneration: o Pension Fund (10%) Contribution – Employer 5% and Employee 5%. o 13th cheque in birthday month. • Annual leave consisting of 15 working days per annum, with a forced shutdown during December to be kept in mind.

Starting date: as soon as possible

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.