Personal Assistant (6 month)

Kamo Placements; Pretoria; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a dedicated administrative support professional to assist five Senior Managers. This role involves managing diaries, coordinating travel, and maintaining relationships with internal and external stakeholders. The ideal candidate will have a Secretarial Diploma and significant experience in a corporate environment. You will be responsible for ensuring smooth communication and organization within the office, making this a pivotal role in the company's operations. If you're proactive, organized, and have a knack for problem-solving, this opportunity could be perfect for you.

Qualifications

• 6-8 years experience as a personal assistant or in a similar role.
• Strong communication and problem-solving skills are essential.

Responsibilities

• Manage diaries and logistical arrangements for Senior Managers.
• Prepare correspondence and conduct basic research as needed.
• Maintain positive relationships with stakeholders at all levels.

Skills

Problem-solving

Verbal communication

Written communication

Computer literacy

Education

Grade 12

Secretarial Diploma

Job description

The main purpose of this position is to perform administrative support and assistance to five Senior Managers within the company.

JOB DESCRIPTION

1. Manage and maintain the Senior Managers’ diaries, including logistical arrangements for appointments and travel in liaison with relevant personnel.
2. Receive, screen, and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate people.
3. Prepare and edit correspondence, communication, presentations, and other documents, and conduct basic research and analysis where necessary for this purpose.
4. Collate and coordinate project-based and other information on behalf of the Senior Managers.
5. Review operating practices in own area and implement improvements where necessary.
6. Maintain positive internal and external relationships on behalf of the Senior Managers by engaging with members and stakeholders at all levels of seniority.
7. Create and maintain a contact database for the Senior Managers' office as well as a filing system in accordance with the File Plan of the SARB.
8. Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the Managers’ office.
9. Execute any other tasks as instructed by the Senior Managers as and when required.

JOB REQUIREMENTS

• A Grade 12 and a Secretarial Diploma; and
• A minimum of six to eight years’ experience in a corporate personal assistant or equivalent role.

Desired Skills:

• Problem-solving
• Verbal and written communication
• Computer literacy