Personal Assistant

1001 Absa Bank; South Africa; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading financial institution in South Africa seeks a Secretarial and Administrative Support professional to assist the Tax Leadership team. The role involves managing diaries, organizing meetings, and providing operational support. Candidates should have a Degree or Diploma related to the field and 3–5 years of experience in Financial Services, along with strong organizational and communication skills.

Qualifications

• 3–5 years relevant experience in Financial Services.

Responsibilities

• Manage diaries and meetings, including room bookings, catering, and IT setup.
• Handle travel arrangements and expense claims.
• Support team initiatives like CSI, training, and team-building events.

Skills

Strong organizational skills

Computer literacy

Excellent communication skills

Ability to analyze financial data

Multi-tasking and prioritization abilities

Education

Degree or Diploma in a related field (NQF Level 5/6)

Further Education and Training Certificate (FETC): Office Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Time left to apply: End Date: July 30, 2025 (1 hour left to apply)

Job requisition ID: R-15977874

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and a strong position as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

The individual is expected to work with a senior manager or director to provide secretarial and administrative support. They act as the first point of contact during the manager's absence. The individual must maintain a high degree of confidentiality and interact with stakeholders at various levels to deliver work output.

Job Description

Business Enablement through support to the Tax Leadership team:

• Manage diaries and meetings, including room bookings, catering, and IT setup.
• Assist with collating agendas and preparing PowerPoint presentations for meetings.
• Organize team events, including scheduling, invitations, venues, and catering.
• Handle travel arrangements and expense claims.
• Maintain filing and archiving systems per records management policies.
• Assist with requests for IT equipment, software, and building access.
• Prepare operational arrangements for new joiners.
• Support team initiatives like CSI, training, birthdays, and team-building events.
• Order equipment, stationery, flowers, etc.
• Perform record keeping and reporting as needed.
• Support projects such as process mapping and update key strategy documents.
• Assist with team communications.

Operational Support:

• Provide administrative and operational support following standard procedures.
• Support team performance and ensure compliance with control and quality standards.
• Handle customer requests, offer solutions, and resolve complaints.
• Maintain financial records and address stakeholder queries efficiently.

Role/Person Specification

Preferred Education and Experience:

• Degree or Diploma in a related field (NQF Level 5/6)
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• 3–5 years relevant experience in Financial Services

Knowledge and Skills:

• Strong organizational skills
• Computer literacy
• Good business knowledge and basic accounting skills
• Understanding of financial reporting and controls
• Ability to analyze financial data
• Excellent communication skills
• Multi-tasking and prioritization abilities

Technical Competencies:

• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Education

Further Education and Training Certificate (FETC): Office Administration (Required)

Absa Bank Limited is an equal opportunity employer, committed to diversity and inclusion. Preference will be given to candidates from designated groups to promote workforce diversity. The bank reserves the right not to make an appointment.

About Us

Absa Group Limited is one of Africa’s largest diversified financial services groups, listed on the Johannesburg Stock Exchange. It offers a comprehensive range of banking, investment, and insurance services across Africa and has a global presence with offices and stakes in various countries.