Personal Assistant

Afribiz Invest; Sandton; On-site; ZAR 150,000 - 250,000; Full time

Job summary

Afribiz Invest is seeking a skilled Personal Assistant in Sandton. The ideal candidate will provide top-level administrative, organizational, and technical support to enhance the productivity of executives. Responsibilities include calendar management, travel coordination, and effective communication. If you possess excellent organizational skills and a high degree of professionalism, apply now to be part of our dynamic team.

Qualifications

• Excellent communication skills in verbal and written form.
• Ability to manage multiple tasks and prioritize effectively.
• Willingness to adapt and maintain confidentiality.

Responsibilities

• Manage calendars by scheduling appointments and meetings.
• Coordinate travel arrangements including flights and accommodation.
• Handle correspondence and communication management.

Skills

Excellent Communication Skills

Strong Organisational Skills

Time Management

Attention to Detail

Problem-Solving Skills

Adaptability and Flexibility

Discretion and Professionalism

Proficiency with Technology

Job description

A Personal Assistant (PA) provides administrative, organizational, and technical support to an individual, often a busy executive or high-profile person. Responsibilities include managing schedules, coordinating travel, handling correspondence, preparing documents, and conducting research. PAs play a crucial role in maximizing their employer's productivity and efficiency.

Key Responsibilities :
• Calendar Management : Scheduling appointments, meetings, and events, and ensuring the employer's schedule is organized and up-to-date.
• Travel Arrangements : Booking flights, accommodations, transportation, and creating detailed itineraries.
• Communication Management : Answering phone calls, responding to emails, and acting as a point of contact for the employer.
• Meeting Support : Preparing meeting rooms, taking minutes, and distributing materials.
• Document Preparation : Creating presentations, reports, and other documents as needed.
• Administrative Tasks : Managing filing systems, databases, and other administrative duties.
• Research : Conducting research on various topics for business or personal matters.
• Event Planning : Assisting with the planning and execution of events, both small and large.
• General Support : Running errands, managing household staff (if applicable), and providing general support to the employer.
• Confidentiality and Discretion : Maintaining confidentiality and discretion is crucial, especially when handling sensitive information.

Skills and Qualities :
Excellent Communication Skills:
Verbal and written communication is essential for interacting with various individuals and stakeholders.
Strong Organisational Skills:
Ability to manage multiple tasks, prioritize effectively, and maintain organized systems.

Time Management :
Efficiently managing time and deadlines to ensure tasks are completed on schedule.

Attention to Detail :
Paying close attention to detail to ensure accuracy and thoroughness in all tasks.

Problem-Solving Skills :
Ability to identify and resolve issues effectively and proactively.

Adaptability and Flexibility :
Willingness to adapt to changing priorities and handle unexpected situations.

Discretion and Professionalism :
Maintaining confidentiality and professionalism at all times.

Proficiency with Technology :
Familiarity with relevant software and tools, including Microsoft Office Suite, calendar applications, and other relevant programs.