Personal Assistant

Delta Built Environment Consultants; Pretoria; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A multidisciplinary consulting firm in Pretoria is seeking a diligent Personal Assistant to support the Managing Director. Responsibilities include monitoring regulatory compliance, compiling reports, and budget management. Candidates should have strong English command, good Excel skills, and the ability to work independently. This is a permanent position with a market-related salary, starting in August 2025.

Qualifications

• Ability to write reports, memos and formal letters.
• Ability to analyze data.
• Ability to respond appropriately to inquiries.

Responsibilities

• Provide general support to the Managing Director.
• Monitor regulatory compliance and company secretary duties.
• Compile group budgets and review expenditures.

Skills

Written and oral command of English

Excel

Word

PowerPoint

Data analysis

Strong administrative skills

Organizational skills

Multi-tasking

Communication

Education

Matric

BCom or BEng

Job description

INTRODUCTION

The DELTA Group comprises 19 vertically integrated companies operating in the built environment.

The GROUP has the expertise and resources to participate in all phases of project development and operation, including but not limited to feasibility studies, funding, planning, design, construction and maintenance.

The DELTA Group companies employ architects, economists, facility management specialists, financial analysts, engineers, health and safety practitioners, quantity surveyors, environmentalists, project and construction managers, town planners and visualisations specialists.

The following companies are part of the DELTA Group:

• Delta Built Environment Consultants (Delta BEC) is a professional multi-disciplinary consulting company.
• Delta Infrastructures Solutions (DIS) is a consulting engineering company that provides professional infrastructure maintenance services.
• Delta Facilities Services (DFS) offers all-encompassing property management services.
• Delta Construction (D-Con) undertakes residential and agricultural projects.
• Delta Airport Solutions specialises in the development of airport-focused software solutions.
• Delta Facilities Management (DFM) offers integrated facilities management services.
• Delta Cleaning & Hygiene (DCH) offers general cleaning, carpet cleaning, hygiene and pest control services.
• Delta Landscaping Services (DLS) undertakes the maintenance and construction of hard and soft landscaping.
• Delta Waste Management (DWM) provides comprehensive waste management services with the ultimate goal of ‘zero waste to landfill’.
• Delta Pest Control (DPC) specialises in both indoor and outdoor pest control.
• Delta Sender supplies quality consumables and equipment at competitive prices.
• Delta Realty is a property development company specialising in middle to high-income residential developments in Pretoria.
• Lynnwood Academy is an accredited training provider.
• Delta IT Services provides clients with a comprehensive IT service that inter alia includes desktop, system and server support, hardware supply and maintenance, hosting, and data network cabling.
• Studio Delta is an online e-commerce store specialising in the manufacturing of furniture.
• Delta Cafe offers catering and corporate canteen management services.
• Delta Dawn specialises in the operation, development and construction of hydroponic and aeroponic systems and greenhouses.
• 3BM Asset Management is the asset owning and financing company that is part of the DELTA Group.
• Delta Turnkey Solutions combines the skills and resources of all DELTA Group companies to undertake projects on an engineering-procurement-construction (EPC) basis.

JOB TITLE

Personal Assistant

EE POSITION

No

OVERVIEW OF POSITION

Reporting directly to the Managing Director (MD) of the DELTA Group, the Personal Assistant will provide support in a one-on-one working relationship and will focus on improvement, with specific reference to:

• Governance

• Processes and procedures

• New ventures.

DUTIES AND RESPONSIBILITIES

Overview

The duties and responsibilities of the Personal Assistant are discussed under the following headings:

• General support

• Regulatory compliance, including company secretary duties

• Regular reporting

• Operational assessments

• Ad hoc investigations

• Strategic planning

• Monitoring of department administration

• Budgeting

• Special projects

General support

The Personal Assistant will be required to provide general support to the MD including, but not limited to:

• Compilation of reports and presentations.

• Analysing of data and trends.

• Review of company documentation.

The Personal Assistant will also be required to represent the office of the MD when required.

Regulatory compliance, including company secretary duties

The Personal Assistant will be required to monitor whether the requirements of the following government departments are adhered to:

• SARS

• CIPC

• Department of Labour

Regular reporting

• The Personal Assistant will be required to assess, summarise, and report on the weekly and monthly reports generated by the technical and operational departments of the different companies.

Operational assessments

• The Personal Assistant will be required to undertake assessments of identified procedures and processes within the group, propose improvements, and oversee the implementation thereof.

Ad hoc investigations

• he DELTA Group is continuously entering new markets and offering new services, and, consequently, a requirement exists for investigations and assessments to establish the viability of these new ventures. The Personal Assistant will be required to undertake these investigations and report back on the findings.

Strategic planning

• The Personal Assistant will be required to provide support and undertake certain analyses during the annual strategic planning sessions of the group.

Monitoring

• The Personal Assistant will be required to monitor the execution of certain corporate tasks and provide feedback if tasks are not executed.

Budgeting

• All companies, and operational and technical departments, need to do annual budgets. The Personal Assistant will be required to compile the group budget and review expenditures against budget on a monthly basis.

Special projects

• The Personal Assistant will be required to undertake special projects, over and above daily tasks. These projects could entail the assessment of a new technology, assessing the availability of human capital with specific skills, analysing competitors, event planning, etc.

EXPERIENCE REQUIRED

Experience is not a requirement; it is anticipated that the successful individual will receive intensive on-the-job training.

QUALIFICATION

Matric. BCom or BEng preferable.

SKILLS

The Personal Assistant must be a personable, ambitious, hardworking individual that can work independently but also function as part of a team when required. The ideal individual will have the ability to exercise good judgement and must treat confidential matters with complete discretion. The PA should also be able to work under pressure and execute tasks in a structured manner.

Applicants with the following skills can apply:

• A good written and oral command of the English language

• Good Excel, Word and PowerPoint skills

• The ability to write reports, memos and formal letters

• The ability to analyse data

• Strong administrative and organisational skills

• The ability to multi-task and prioritise

• The ability to respond appropriately to enquiries, be it verbal or in writing

• The ability to communicate clearly and succinctly.

The Personal Assistant must also have the attributes listed below:

• The ability to put structures in place to ensure an extremely organised working environment.

• The ability to relay requirements to senior management staff in a firm yet respectful and cordial manner to ensure compliance without creating animosity.

• Actively expand his/her knowledge of the organisation and industry.

PROPOSED SALARY

Market-Related.

DESIRED START DATE AND LOCATION

August 2025 in Lynnwood Pretoria.

REPORTING TO

Group Managing Director.

CONTRACT / PERMANENT

Permanent