Personal Assistant

Kencorp; Pretoria; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a highly organized Personal Assistant to support the CEO. This role involves managing the CEO's diary, coordinating travel arrangements, and preparing essential documentation for board meetings. The ideal candidate will have a strong background in secretarial work, excellent communication skills, and the ability to handle multiple tasks efficiently. Join a dynamic team where your contributions will be valued and make a significant impact on the company's operations.

Qualifications

• 5 years of experience as a PA to CEO with strong organizational skills.
• Proficient in managing schedules and preparing board meeting materials.

Responsibilities

• Manage CEO's email, appointments, and diary efficiently.
• Prepare presentations and take minutes for board meetings.

Skills

Diary Management

Minute Taking

Presentation Preparation

Travel Coordination

Report Compilation

Education

Secretarial Diploma

Grade 12

Job description

• Manage CEO’s email, appointments and diary
• Plan and optimize time and resource allocation through effective diary management.
• Ensure travel arrangements are planned, executed and booked timeously within company policy by utilizing travel vendors.
• Assist with on boarding of new staff members by arranging the necessary workstation as required.
• Take minutes and distribute timeously by recording and transcribing the minutes.
• Prepare presentations for National Sales Managers and Regional Sales Managers to present to their customers.
• Creating PO's for rep expenses, organize sales meetings, book meeting rooms arranging lunch and refreshments for meetings on request.
• Working with conference coordinators and preparing for all conferences.
• Order fuel cards, rep business cards and rep name tags.
• Preparing monthly fuel reports, compile reports and presentations by drawing information from various specified sources.
• Create all PO's for all sales teams
• Processing PO's for all commission invoices.
• Receive, check validity and submit invoices and expense claims for authorization and submission to finance.
• Assist with Vendor on-boarding by obtaining the relevant documentation and submitting to vendor management and tracking progress.

Requirements

• Secretarial Diploma
• Grade 12
• Own car
• 5 years PA to CEO experience
• 5 years’ experience with Board Meetings, Board Pack, taking minutes