Personal Assistant

Nextcareers; Pietermaritzburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading independent Girls' School in Pietermaritzburg is seeking a dynamic and experienced Personal Assistant to support the Bursar. The role involves extensive administration, project management, and maintaining financial records. Ideal candidates will possess strong organizational skills and a background in finance, contributing to the smooth operation of the school's administrative functions.

Qualifications

• Minimum seven years PA experience, preferably in a school environment.
• Experience managing confidential information and multitasking.
• Experience with Ed-Admin systems is advantageous.

Responsibilities

• Support the Bursar with all administrative tasks.
• Manage leases, fixed assets, and insurance claims.
• Oversee ancillary services and projects administration.

Skills

Communication

Organizational skills

Problem-solving

Time management

Interpersonal skills

Education

Qualification in Office Management, Information Management, or Business Administration

Basic accounting/financial certificate or higher

Job description

Personal Assistant

Closing Date: 07-10

The Wykeham Collegiate is a leading independent Girls' School in Pietermaritzburg, offering a progressive, holistic education based on Christian values.

Applications are invited from suitably qualified and experienced candidates for the position of Personal Assistant to Bursar.

We seek a dynamic and versatile Personal Assistant with experience in finance departments, project administration, and operations.

Key Responsibilities

1. Secretarial duties – support the Bursar with all administration tasks
2. Take minutes
3. Monitor lease agreements
4. Manage the Karri App process requisitions
5. Manage fixed assets
6. Oversee ancillary services (e.g., cleaning contracts)
7. Projects administration
8. Health and safety auditing
9. Insurance claims and register
10. Vehicle licensing and services

Experience & Qualifications

• Qualification in Office Management, Information Management, or Business Administration
• Basic accounting/financial certificate or higher
• Minimum seven years PA experience, preferably in a school environment
• Strong communication and interpersonal skills
• Experience managing confidential information and multitasking
• Experience with Ed-Admin systems is advantageous

Attributes

• Excellent administrative, reporting, and organizational skills
• Ability to record minutes accurately
• Critical thinking and problem-solving skills
• Ability to work under pressure and meet deadlines
• Good communication skills (oral, written, listening)
• Ability to work independently and in a team
• Relationship management skills
• Ability to set up and maintain admin systems and databases
• Basic budgeting knowledge
• Own transport is essential

Application Process

Applicants should send their cover letter and CV. Failure to meet minimum requirements will disqualify applicants automatically.

Submission of an application does not guarantee an interview, and the school reserves the right not to fill the position.

The Wykeham Collegiate complies with POPIA to protect applicant information during the recruitment process.

By applying, you accept this disclaimer.