Personal Assistant

ACDC Dynamics South Africa; Madibeng Local Municipality; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading manufacturing firm in Madibeng is seeking a highly organized Personal Assistant to support the CEO. Responsibilities include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate should have prior experience in a similar role and demonstrate exceptional organizational skills. This position is ideal for a mature individual looking to thrive in a dynamic environment.

Qualifications

• Prior experience as a personal assistant or in a secretarial role.
• Ability to work autonomously and support executives effectively.
• Proficiency in managing schedules and coordinating meetings.

Responsibilities

• Coordinate daily meetings for the CEO.
• Type and format reports and documents.
• Manage travel arrangements and correspondence.

Skills

Organizational skills

Autonomy

Communication skills

Job description

Personal Assistant to CEO

ACDC Dynamics, a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry, is seeking a highly organized Personal Assistant to support our CEO.

PURPOSE OF THE ROLE :

We are looking for a versatile and highly organized Personal Assistant to support our CEO in a fast-paced environment. Responsibilities include scheduling meetings, making travel arrangements, coordinating guests, and assisting with ad hoc duties as required. This role is suited for a mature female who has prior experience in a similar role.

To succeed as a personal assistant, you should possess excellent organizational skills and have demonstrable experience in a secretarial role. Successful personal assistants are intuitive to the needs of managers and work autonomously to provide tailored administrative support.

RESPONSIBILITIES :

1. Report to the CEO and coordinate daily meetings.
2. Type, format, and edit reports, documents, and presentations.
3. Enter data, maintain databases, and keep records.
4. Liaise with internal departments, answer calls, and make travel arrangements.
5. Manage internal and external correspondence on behalf of senior management.
6. Schedule appointments, maintain an events calendar, and send reminders.
7. Copy, scan, fax documents, and take notes.
8. Prepare facilities for scheduled events and arrange refreshments if needed.
9. Order office supplies and manage mail and courier services.
10. Follow best business practices and etiquette.