Personal Assistant

Pedros Chicken; KwaZulu-Natal; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A local restaurant chain is seeking an experienced Administrative Assistant to handle a variety of office tasks including communication management, calendar coordination, and travel arrangements. The ideal candidate should have at least 3 years of experience in administration and be proficient in Microsoft Excel. This role involves supporting team collaboration and ensuring efficient workflow.

Qualifications

• Minimum 3 years experience in Administration and Diary Management.
• Proficient in Microsoft Excel.

Responsibilities

• Handle day-to-day administrative tasks, including managing schedules.
• Screen and respond to emails and phone calls.
• Manage and coordinate calendar of appointments and events.
• Arrange travel plans including flights and accommodations.
• Prepare reports, presentations, and other documents.
• Maintain organized and up-to-date files and databases.
• Prioritize tasks and deadlines for efficient workflow.
• Collaborate with team members and external contacts.
• Address and resolve routine issues and challenges.
• Prepare and generate regular reports on key activities.

Skills

Administrative Support

Communication Management

Calendar Management

Travel Arrangements

Document Preparation

Data Management

Problem Solving

Education

Matric

Tools

Microsoft Excel

Job description

Duties and Responsibilities

• Administrative Support: Handle day-to-day administrative tasks, including managing schedules, arranging appointments, and organizing meetings.
• Communication Management: Screen and respond to emails, phone calls, and other forms of communication on behalf of the individual. Draft and prepare correspondence.
• Calendar Management: Manage and coordinate the calendar of appointments, meetings, and events. Ensure timely reminders and follow-ups.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation. Prepare itineraries and ensure smooth travel logistics.
• Document Preparation: Assist in the preparation of reports, presentations, and other documents. Proofread and edit materials as necessary.
• Data Management: Maintain organized and up-to-date files, databases, and records. Handle confidential information with discretion.
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow. Anticipate needs and proactively address them.
• Team Collaboration: Collaborate with other team members, departments, and external contacts to facilitate smooth communication and cooperation.
• Problem Solving: Address and resolve routine issues and challenges, escalating complex matters as needed.
• Reporting: Prepare and generate regular reports on key activities, outcomes, and performance metrics. Ensure accuracy and timely submission of reports to stakeholders.

Qualifications & Experience

• Matric
• 3 years experience in Administration and Diary Management
• Must be proficient in Microsoft Excel