Personal Assistant

Frogg Recruitment Sa; Johannesburg; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support the Managing Director. This role encompasses a variety of responsibilities including office management, logistics, and documentation. The ideal candidate will have a minimum of 5 years of experience in a similar role, particularly within the engineering or manufacturing sectors. Proficiency in Excel, MS Office, and PowerPoint is crucial. Join a dynamic team where your organizational skills will be valued, and your contributions will directly impact the efficiency of the executive office. If you thrive in a fast-paced environment and are looking for a rewarding opportunity, this position is for you.

Qualifications

• Minimum 5 years of experience as a Personal Assistant in relevant sectors.
• Strong skills in Excel, MS Office, and PowerPoint are essential.

Responsibilities

• Provide executive support to the CEO and manage diary and meetings.
• Arrange travel and handle correspondence for the CEO's office.

Skills

Excel

MS Office

PowerPoint

Diary Management

Tenders Compilation

Education

Matric

Relevant Secretarial Tertiary Qualification

Job description

Our Client in Chamdor Krugersdorp Gauteng is looking for a Personal Assistant to the Managing Director responsible for personal assistant duties, office management, tenders, reports, logistics, and documentation. Project Administration or Project Co-ordination experience is an added bonus.

Salary: NEGOTIABLE

Qualification Requirements

1. Matric and relevant secretarial tertiary qualification (advantageous)
2. Excellent in Excel, MS Office, and PowerPoint
3. Min 5 years Personal Assistant experience from the Engineering, Manufacturing, Technical or related sectors (Blue collars and white collars)
4. Experience in compiling tenders

Job Responsibilities

1. Provide executive and administrative support to the CEO
2. Executive PA duties like diary management, coordinating of meetings, conferences, and functions
3. Answering telephones and screening calls of the CEO's office
4. Arranging travel arrangements and bookings (local and international)
5. Executive typing skills of correspondence, documents, quotes, and minutes of meetings
6. Assist with compiling tender documents (training to be supplied)
7. Logging onto tender portals and reliably downloading documents
8. Corresponding with all outsourced suppliers regarding quotes and queries
9. Dealing with customer queries and complaints by recording and responding
10. Proofreading and typing of all documents, double-checking spelling and grammar before distribution
11. Responsible for organizing internal and external meetings on behalf of the Directors, ensuring all necessary requirements are met (e.g., meeting venue, equipment, presentations, prepare agendas).