Personal Assistant

Letshalo HR Services; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in the Technology Industry is seeking a Personal Assistant in Johannesburg to provide high-level administrative and operational support. The role involves managing calendars, handling communications, and ensuring the executive's productivity is optimized. Ideal candidates will possess strong organizational skills, proficiency in modern technology, and experience as a Personal Assistant or in a similar position.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Manage dynamic calendars and schedule appointments.
• Handle confidential communications and emails.
• Organize travel arrangements and prepare presentations.

Skills

Communication

Organisational Skills

Time Management

Problem-solving

Education

Grade 12 (Matric)

National Diploma / Degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

MS Planner

Jira

Asana

Job description

Looking for a Personal Assistant position? Join our team in the Technology Industry.

POSITION INFO : Purpose of the job :

The Personal Assistant will be responsible for providing high-level administrative and operational support. The personal assistant will act as a gatekeeper and liaison, ensuring the executive’s time is optimized and strategic priorities are supported and enhance efficiency and productivity.

Key Responsibilities include but not limited to the following :

• Manage dynamic calendars, including scheduling meetings across time zones and coordinating with internal and external stakeholders.
• Manage executives' calendars and schedule appointments.
• Drive the Executive to meetings as when required
• Pre-empt and act on the needs of Executive to increase Executive’s productivity.
• Handle confidential communications, emails, and follow-ups with precision and professionalism.
• Prepare and organize meetings, including agendas and materials.
• Organize travel arrangements, including tech conference bookings, visa applications, itineraries and accommodation.
• Prepare presentations, reports, and briefing documents using tools such as but not limited to MS Office, Google Workspace, Notion, or Confluence.
• Assist with project tracking and coordination using platforms like MS Planner, Click Up, Jira, Monday.com or Asana.
• Support onboarding of new team members and coordinate internal and external events.
• Conduct research on emerging technologies and companies, or competitors as when requested.
• Maintain digital filing systems and ensure data security protocols are followed.
• Manage access to executive and efficient prioritisation of tasks and calendar entries.

Minimum Qualifications, Experience, and Knowledge :

• Grade 12 (Matric)
• A National Diploma / Degree in Business Administration and / or related field advantageous.
• Proven experience as a Personal Assistant or similar role.
• Have a valid driver’s license.
• Good understanding of modern technology.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Proficiency in Microsoft office suite.
• Discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Good organizational skills with high standards in attention to detail and accuracy.
• Strong organizational skills and good time management abilities.
• Ability to multitask and prioritize tasks.
• Good problem-solving capabilities and can adapt easily and flexible.
• Professionalism and ability to multitask.

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Personal Assistant • Johannesburg, South Africa