Personal Assistant

Energy at Work Projects; Johannesburg; On-site; ZAR 150 000 - 300 000; Full time

Job summary

An innovative company is seeking a highly organized Personal Assistant to support their Director. This role offers the chance to work closely with a visionary leader in a collaborative environment. The ideal candidate will manage the Director's calendar, facilitate communication with stakeholders, and handle sensitive information with discretion. If you thrive in a dynamic setting and are eager to contribute to the success of an executive team, this opportunity is perfect for you. Join a company that values excellence and growth, and take your career to the next level.

Benefits

Competitive salary and benefits package

Collaborative work environment

Opportunities for professional development

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and multitasking skills.

Responsibilities

• Coordinate and manage the Director's calendar and schedule meetings.
• Act as the primary point of contact between the Director and stakeholders.

Skills

Organizational Skills

Multitasking

Verbal Communication

Written Communication

Discretion

Tools

Microsoft Office Suite

Job description

Personal Assistant to the Director

Our client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director.

This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.

Position Overview

As the Personal Assistant to the Director, you will play a crucial role in ensuring the efficient functioning of the Director's office. This position requires a proactive and adaptable individual who can handle a wide range of administrative tasks, maintain confidentiality, and contribute to the overall success of the executive team.

Key Responsibilities

1. Coordinate and manage the Director's calendar, schedule meetings, and prioritize appointments to optimize time management.
2. Act as the primary point of contact between the Director and internal/external stakeholders, ensuring clear and effective communication.
3. Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and efficient travel experiences.
4. Prepare and edit documents, presentations, and reports for the Director, ensuring accuracy and adherence to company standards.
5. Organize and coordinate meetings, including agenda preparation, venue arrangement, and follow-up on action items.
6. Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.
7. Prioritize tasks and deadlines to ensure the Director's time is optimized, and critical responsibilities are addressed promptly.
8. Oversee the Director's office organization, including filing systems, supplies, and general administrative support.

Qualifications

1. Proven experience as a Personal Assistant or Executive Assistant.
2. Exceptional organizational and multitasking skills.
3. Strong verbal and written communication skills.
4. Proficiency in office software, including Microsoft Office Suite.
5. High level of discretion and professionalism.
6. Ability to work independently and adapt to changing priorities.

What We Offer

1. Competitive salary and benefits package.
2. A collaborative and supportive work environment.
3. Opportunities for professional development and growth.

How to Apply

If you are a proactive and highly organized individual with experience providing executive-level support, we invite you to apply by submitting your resume outlining your relevant experience and suitability for the role.

This position is based in Ormonde, Gauteng.