PERSONAL ASSISTANT

Department of Infrastructure Development; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A government department in Johannesburg is seeking an experienced Personal Assistant to provide support to senior management. Responsibilities include managing appointments, handling correspondence, and maintaining documentation. The ideal candidate should have a Secretarial Diploma and 3-5 years of experience in a similar role. This position offers a competitive salary of R 325 101.00 per annum plus benefits.

Qualifications

• Minimum 3 – 5 years’ experience in supporting senior management.
• Proficient in using office equipment like fax machines and photocopiers.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage the senior manager's appointments and engagements.
• Scrutinize submissions and compile reports for the manager.
• Handle procurement of standard items like stationery.

Skills

Secretarial skills

Discretion

Organizational skills

Communication

Time management

Education

Secretarial Diploma (NQF Level 5)

Job description

Department of Infrastructure Development

PERSONAL ASSISTANT

• Reference Number : refs/023165
• Directorate : Construction Procurement SCM
• Number of Posts : 1
• Package : R 325 101.00 per annum plus benefits
• Enquiries : Ms. Sikelelwa Mboto Tel: [phone] 521 4118

Requirements :

• Secretarial Diploma (NQF Level 5) or equivalent. A minimum 3 – 5 years’ experience in rendering a support service to senior management

Duties :

• Receive telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide towhom the call should be forwarded. In the process the job incumbent should finalize some enquiries. Perform advancedtyping work. Operate and ensures that office equipment, e.g. fax machines and photocopiers are in good working order. Recordengagements of the senior manager. Utilize discretion to decide whether to accept/decline or refer to other employees’ requestsfor meetings, based on the assessed importance and urgency of the matter. Coordinate with and sensitizes/advises the managerregarding engagements. Compile realistic schedules of appointments. Ensure the effective flow of information and documents to and from the office of the manager. Ensure the safe keeping of all documentation in the office in line with relevant legislation and policies. Scrutinize routine submissions/reports and make notes and/or recommendations for the manager. Obtain inputs, collate and compile reports, e.g. Progress reports, monthly reports, management reports. Respond to inquiries received from internal and external stakeholders. Draft documents as required. File document of the manager and the unit where required. Collect, analyze and collate information requested by the manager. Clarify instructions and behalf of the manager. Coordinate travel arrangements. Prioritize issues in the office of the manager. Manage the leave register and telephone accounts for the unit. Handle the procurement of standard itemslike stationery and refreshments. Obtain the necessary signatures on documents like procurement advice and monthly salary reports.Coordinate logistical arrangements for meetings when required. Scrutinize documents to determine actions/information/otherdocuments required for the meetings. Collect and compile necessary documents for the manager to inform him/her of thecontents. Record minutes /decisions and communicate to relevant role-players, follow-up upon progress made. Prepare briefing notes for the manager as required. Collect and coordinate all the documents that relate to the manager’s budget. Assist the managerin determining funding requirements for purposes of MTE submissions. Keep records of expenditure commitments, monitorexpenditure and alert the manager of possible over and under spending. Check and correlate BAS reports to ensure thatexpenditure is allocated correctly. Identify the need to move funds between items, consult with the DDG and compile draft memos forthis purpose. Compare the MTEF allocations with the requested budget and inform the DDG of changes. Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager. Remain abreast with the procedures and process that apply in the office of the manager.

Notes :

• In In line with the Department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply. To apply for the below position, please apply online at https://jobs.gauteng.gov.za. Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118.Applicants must utilise the most recent Z83 application for employment form issued by the Minister for the Public Service and Administration in line with the Regulation 10 of the Public Service Regulations, 2016, All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the Curriculum Vitae (CV) will result in disqualification.The New Z83 form, obtainable from the GPG Professional Job Centre website, any Public Service Department or the DPSA website www.dpsa.gov.za/documents, all other documents are submitted by shortlisted candidates).Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job). It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful

Employer : Department of Infrastructure Development

Location : Johannesburg (Head Office)

Closing Date : 22-08-2025

Criteria Questions

Do you have a Secretarial Diploma (NQF Level 5) or equivalent?

Do you have a minimum 3 – 5 years’ experience in rendering a support service to senior management?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.