Personal Assistant

PwC - Global; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company seeks an Executive Administrative Support professional to provide high-level administrative support to senior executives in Johannesburg. This role demands expertise in organization, communication, and time management, with a focus on maintaining smooth operations within the Assurance line. The ideal candidate will have experience in a professional environment and be adept at handling confidential information while contributing to a collaborative team atmosphere.

Qualifications

• 5 years administrative support experience in a professional services firm.
• Matric and an executive secretarial diploma required.
• Professional manner, adaptable, and proactive in problem-solving.

Responsibilities

• Manage diaries for partners and set up meetings.
• Handle travel bookings and prepare professional correspondence.
• Compile proposals, presentations, and general correspondence.

Skills

Organizational skills

Communication

Time management

Problem-solving

Education

Matric

Bookkeeping / Executive secretarial diploma

Tools

Microsoft Office

Job description

Management Level

Administrative

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity.

Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:

• Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others.
• Conduct yourself in a professional manner and take responsibility for your work and commitments.
• Actively listen, check your understanding, interpret and respond appropriately.
• Tailor your communication style and method based on your audience.
• Organise and prioritise information and tasks to achieve efficient and effective outcomes.
• Suggest new ideas or solutions when problems and/or opportunities arise.
• Adapt to meet the changing needs, processes and assignments of your teams and/or clients.
• Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm's code of conduct and independence requirements.

About the role
To provide and efficient and accurate executive administrative support service to the Assurance line and partner/s for the smooth operation of the business.

Essential skills and experience

5 years administrative support within a professional services firm

Required qualifications

• Matric

• Bookeeping / Executive secretarial diploma

Desirable skills or attributes

• Microsoft Office

• Preparation of professional correspondence

• Preparation of executive packs and presentations

• Ability to communicate with high-level individuals.

Responsibilities

• Diary Management for Partners

• Setting up of meetings and minute taking

• Completion of time and expense claims for Partners

• Travel bookings – flights, accommodation and car hire (local and international)

• Compilation and typing of proposals, presentations and general correspondence

• Other ad hoc personal tasks for the directors

Administrative support to the Assurance Line of Service:

• Downloading of risk reports for the team - circulating and attending to queries raised

• Working with the SAICA Administrator to ensure Trainees are booked appropriately to ensure core hours are met.

• Running of Job Costing reports for the line of service leader and providing any other information as required

• Retain management:

• Booking of clerks on jobs as requested by Managers

• Attending resource requests from other offices – eg. Stock count requests

• Resolving conflicts on jobs from retain perspective

• Running of Reports pertaining to retain :

• Availability reports – looking at gaps in trainees time and making sure they are booked on jobs to ensure available time is reduced. Analysing this information against overtime information provided by Human Capital.

• Provide some admin support to AD

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

No

Job Posting End Date

June 30, 2025