Personal Assistant

Midvaal Recruitment; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A leading company is seeking a Personal Assistant to provide high-level administrative support. The role involves managing executive schedules, organizing communications, and ensuring smooth operations across various tasks. This position is key for enabling executives to focus on strategic objectives while managing a small team.

Qualifications

• Ability to manage schedules and communications effectively.
• Proficiency in maintaining digital records.
• Experience with event planning and vendor management.

Responsibilities

• Maintain and organize digital records and correspondence.
• Organize team communications and plan internal and off-site events.
• Manage company vehicles and oversee accounting tasks.

Skills

Organizational Skills

Communication

Discretion

Job description

To provide high-level administrative and personal support to ensure the smooth and efficient operation of the executive's daily activities.

The Personal Assistant manages schedules, communications, and tasks with discretion and professionalism, enabling the executive to focus on strategic priorities.

Responsibilities:

1. Maintain and organise digital records and correspondence.
2. Organize team communications and plan events, both internal and off-site.
3. Obtain sign-off on invoices from the CEO and submit to accounts payable for payments.
4. Follow up with accounts payable when vendors advise that they have not been paid.
5. Manage company vehicles: license renewals, tracking systems, and fines.
6. Oversee corporate gifts and clothing.
7. Order and approve designs for business cards.
8. Manage cell phone accounts (upgrades, cancellation of contracts, new contracts).
9. Create and review forms and templates for the company.

Note: Four subordinates will report directly to the candidate. Please use reference number MID in email subject lines.