Personal Assistant

Afribiz Invest; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Afribiz Invest is seeking a Personal Assistant to provide comprehensive administrative support to a busy executive. The role involves managing schedules, coordinating travel, and facilitating clear communication. The ideal candidate will exhibit strong organisational skills, attention to detail, and proficiency with technology, making it crucial to adapt to changing priorities effectively.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Attention to detail and problem-solving capabilities.

Responsibilities

• Manage schedules, appointments, and travel arrangements.
• Prepare documents and conduct research as necessary.
• Provide general support and maintain confidentiality.

Skills

Communication Skills

Organisational Skills

Time Management

Attention to Detail

Problem-Solving Skills

Adaptability

Discretion

Proficiency with Technology

Tools

Microsoft Office Suite

Job description

A Personal Assistant (PA) provides administrative, organizational, and technical support to an individual, often a busy executive or high-profile person.

Responsibilities include managing schedules, coordinating travel, handling correspondence, preparing documents, and conducting research.

PAs play a crucial role in maximizing their employer's productivity and efficiency.Key Responsibilities :

• Calendar Management : Scheduling appointments, meetings, and events, and ensuring the employer's schedule is organized and up-to-date.
• Travel Arrangements : Booking flights, accommodations, transportation, and creating detailed itineraries.
• Communication Management : Answering phone calls, responding to emails, and acting as a point of contact for the employer.
• Meeting Support : Preparing meeting rooms, taking minutes, and distributing materials.
• Document Preparation : Creating presentations, reports, and other documents as needed.
• Administrative Tasks : Managing filing systems, databases, and other administrative duties.
• Research : Conducting research on various topics for business or personal matters.
• Event Planning : Assisting with the planning and execution of events, both small and large.
• General Support : Running errands, managing household staff (if applicable), and providing general support to the employer.
• Confidentiality and Discretion : Maintaining confidentiality and discretion is crucial, especially when handling sensitive information.Skills and Qualities : Excellent Communication Skills : Verbal and written communication is essential for interacting with various individuals and stakeholders.Strong Organisational Skills : Ability to manage multiple tasks, prioritize effectively, and maintain organized systems.Time Management : Efficiently managing time and deadlines to ensure tasks are completed on schedule.Attention to Detail : Paying close attention to detail to ensure accuracy and thoroughness in all tasks.Problem-Solving Skills : Ability to identify and resolve issues effectively and proactively.Adaptability and Flexibility : Willingness to adapt to changing priorities and handle unexpected situations.Discretion and Professionalism : Maintaining confidentiality and professionalism at all times.Proficiency with Technology : Familiarity with relevant software and tools, including Microsoft Office Suite, calendar applications, and other relevant programs.