To provide efficient and accurate executive administrative support to the Assurance line and partners for the smooth operation of the business.
Essential skills and experience
- 5 years administrative support within a professional services firm
- Proven track record as a Personal Assistant in a consulting or audit firm
Required qualifications
- Matric
- Bookkeeping / Executive secretarial diploma
Desirable skills or attributes
- Microsoft Office
- Preparation of professional correspondence
- Preparation of executive packs and presentations
- Ability to communicate with high-level individuals
Responsibilities
- Diary Management for Partners
- Setting up meetings and minute taking
- Completion of time and expense claims for Partners
- Travel bookings – flights, accommodation, and car hire (local and international)
- Compilation and typing of proposals, presentations, and general correspondence
- Other ad hoc personal tasks for the directors
- Administrative support to the Assurance Line of Service:
- Downloading risk reports, circulating, and addressing queries
- Coordinating with SAICA Administrator to ensure proper booking of Trainees
- Running Job Costing reports and providing information as required
Retain management:- Booking clerks on jobs as requested
- Attending to resource requests from other offices
- Stock count requests
- Resolving conflicts on jobs from retain perspective
- Running reports on trainee availability and scheduling accordingly
- Analyzing information against overtime data from Human Capital
- Providing administrative support to AD