Personal Assistant

Pwc South Africa; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in the professional services sector is seeking an Executive Administrative Support professional to enhance operational efficiency within its Assurance line. The role demands significant experience in administrative support, particularly within a consulting environment, to facilitate various executive tasks. Successful candidates will need to exhibit outstanding organizational skills and a strong ability to communicate across all levels of staff.

Qualifications

• 5 years administrative support within a professional services firm required.
• Proven track record as a Personal Assistant in a consulting or audit firm.
• Matric and bookkeeping diploma essential.

Responsibilities

• Manage diaries for partners and set up meetings.
• Complete time and expense claims for partners.
• Make travel bookings and compile professional correspondence.

Skills

Diary Management

Communication

Time Management

Problem Solving

Education

Matric

Bookkeeping / Executive secretarial diploma

Tools

Microsoft Office

Job description

To provide efficient and accurate executive administrative support to the Assurance line and partners for the smooth operation of the business.

Essential skills and experience

• 5 years administrative support within a professional services firm
• Proven track record as a Personal Assistant in a consulting or audit firm

Required qualifications

• Matric
• Bookkeeping / Executive secretarial diploma

Desirable skills or attributes

• Microsoft Office
• Preparation of professional correspondence
• Preparation of executive packs and presentations
• Ability to communicate with high-level individuals

Responsibilities

1. Diary Management for Partners
2. Setting up meetings and minute taking
3. Completion of time and expense claims for Partners
4. Travel bookings – flights, accommodation, and car hire (local and international)
5. Compilation and typing of proposals, presentations, and general correspondence
6. Other ad hoc personal tasks for the directors
7. Administrative support to the Assurance Line of Service:

• Downloading risk reports, circulating, and addressing queries
• Coordinating with SAICA Administrator to ensure proper booking of Trainees
• Running Job Costing reports and providing information as required

Retain management:

• Booking clerks on jobs as requested
• Attending to resource requests from other offices
• Stock count requests
• Resolving conflicts on jobs from retain perspective
• Running reports on trainee availability and scheduling accordingly
• Analyzing information against overtime data from Human Capital
• Providing administrative support to AD