Personal Assistant

Vodacom; Gauteng; On-site; ZAR 250 000 - 450 000; Full time

Job summary

An established industry player is seeking a dynamic individual to manage the business administration and project support for the Chief Officer of Legal, Risk & Compliance. This role involves providing comprehensive administrative support, managing budgets, and coordinating travel and events. The ideal candidate will have a strong secretarial background, advanced Microsoft Office skills, and the ability to thrive under pressure while maintaining confidentiality. Join a forward-thinking company that values diversity and inclusion, offering enticing incentive programs and competitive benefits. This is a fantastic opportunity to make a significant impact in a supportive environment.

Benefits

Enticing incentive programs

Retirement funds

Medical aid benefits

Cell phone benefits

Exclusive staff discounts

Qualifications

• 3-5 years secretarial experience, including PA support for a Chief Officer.
• Advanced knowledge of Microsoft Office and office management.

Responsibilities

• Manage business administration and project support for the Chief Officer.
• Coordinate travel logistics and manage event arrangements.

Skills

Administration Skills

Organizational Skills

Oral Communication

Written Communication

Attention to Detail

Confidentiality Maintenance

Pressure Management

Independent Work

Proactive Thinking

Multitasking

Education

Matric

Secretarial Certificate / Diploma

Legal Certificate

Tools

Microsoft Office

SAP EVO

Microsoft Project

Job description

When it comes to putting people first, we're number 1. The number 1 Top Employer in South Africa. Certified by the Top Employer Institute.

Role Purpose

Manage the business administration and project support function within the office of the Chief Officer Legal, Risk & Compliance (Chief Officer LRC) and serve as the primary point of contact for this office.

Your responsibilities will include:

1. Administrative Support
   • Real time email management and prioritisation
   • Chief Officer LRC message management and telephone screening
   • Guest reception
   • Manage and facilitate the Chief Officer LRC calendar to arrange appointments, meetings and conferences
   • Review, proofread and edit documents prepared for the Chief Officer LRC signature
   • Ensure that the Chief Officer LRC is well prepared for meetings
   • Devise and maintain office management systems, including data management and filing
   • Administrative support during meetings in terms of accurate minute taking
   • Document compilation and/or consolidation in line with various submission requirements
   • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
   • Co-ordinate reports that may require input from all departments and is presented to the Executive
2. Budget and Expense Management
   • Assist the Chief Officer LRC with budget OPEX and CAPEX budget administration for their cost centre
   • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
   • Ensure that tax invoices and receipts are collected for payment purposes
   • Expenditure to be reconciled in accordance with source and reference data
   • Process reconciliations and payments within turnaround time
   • Process expense reports
   • Budget transfers
3. Travel Management
   • Manage all travel for local and international trips
   • Prepare the Chief Officer LRC itinerary for all trips
   • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
4. Event Management
   • Event management for all functions hosted by the Chief Officer LRC office for their cost centre
   • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
   • Which includes:
   • Venue booking and preparation
   • Confirmation of speakers
   • Attendance of delegates
   • Preparation of agenda
   • Preparation of presentations
   • Sourcing promotional items and branded gifts

The ideal candidate for this role will have:

• Matric
• Secretarial Certificate / Diploma essential
• Legal certificate advantageous

Job Experience:

• Minimum of 3 -5 years secretarial experience which includes:
• A minimum of 1 year’s experience as a PA supporting a Chief Officer or the equivalent in a listed company
• A minimum of 1 year working in a (BU specific) related environment
• Project management experience
• Legal PA support advantageous

Job Knowledge:

• Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of IT / Telecommunications environment (advantageous)
• Financial administration experience
• Knowledge of SAP EVO (advantageous)
• Project management and project coordination

Job-Related Skills:

• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication
• Ability to pay attention to detail
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines
• Ability to work independently
• Results orientated and self-motivated
• Forward thinking and proactive
• Ability to execute multiple activities simultaneously

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications: 09 April. The base location for this role is Midrand, Vodacom Campus. The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process.

As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.