Personal Assistant

Listing reference: click_019836

Listing status: Online

Apply by: 23 April 2025

Position Summary

Industry: Wholesale & Retail Trade

Job category: Office Management

Location: Cape Town

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About Our Company

Clicks Group

Introduction

We are looking to recruit a Personal Assistant to work within the office of the Managing Executive for Clicks Retailers SA. The role will be based at Clicks Head Office in Woodstock, Cape Town and is a full-time on-site position.

Job Description

Purpose

To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders in order to provide the necessary support to the Managing Executive for Clicks Retailers SA whilst exercising tasks in a professional and confidential manner.

Job Objectives

1. To effectively support the Managing Executive with diary and calendar management
2. To execute all arrangements in a manner enabling the efficient functioning of the office
3. To act as the primary point of contact for both internal and external stakeholders intending to engage with the Managing Executive
4. To ensure effective and professional lines of communication/correspondence with all stakeholders
5. To ensure the safekeeping and confidentiality of all documents
6. To provide comprehensive administrative support to Senior Executives to ensure the seamless functioning of operations
7. To coordinate, book and arrange travel as and when required
8. To coordinate meeting arrangements, minutes and ensure timeous follow up of all agreed to actions
9. To coordinate the compilation of all monthly, quarterly and annual reports
10. To prepare high quality MS Office documents (including PowerPoint, Word and Excel) as and when required.
11. To provide excellent customer service at all times
12. To provide general office administration on time and efficiently

Minimum Requirements

Job Related Skills

1. Ability to prioritise and manage time
2. Good interpersonal skills
3. Professional verbal and written communication skills
4. Highly proficient in English
5. Strong attention to detail
6. Problem-solving ability
7. Ability to persuade and handle conflict
8. Ability to work independently and take initiative
9. Professional approach
10. Proficient in MS Outlook, Word, Excel, PowerPoint (essential)

Job Related Knowledge

1. Knowledge of SAP and processing purchase orders
2. Knowledge of online travel bookings
3. Knowledge of effective diary management

Job Related Experience

1. At least 5 years’ secretarial service to an Executive Manager (essential)
2. Experience in office administration (essential)
3. Experience in managing personal arrangements
4. Valid driver’s licence (essential)

Education

1. Matric / Grade 12 (essential).
2. Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
3. Diploma in administration or relevant qualification

Essential Competencies

1. Planning and organising
2. Deciding and initiating action
3. Writing and reporting
4. Coping with pressures and setbacks
5. Following instructions and procedures
6. Delivering results and meeting customer expectations
7. Persuading and influencing