Personal Assistant

At Akhile, we value our employees and provide an environment that encourages growth, teamwork, and innovation. The successful candidate will be given the opportunity to work in an innovative, forward-thinking, high-performance environment. You will engage in meaningful work that contributes to public sector transformation. This is an ideal opportunity for professional growth and innovation-driven learning.

LOCATION :

Century City, Cape Town

RESPONSIBILITIES :

• Diary and Schedule Management : Organise and coordinate the MDs calendar, ensuring optimal time management.
• Coordinate travel arrangements : Booking flights, hotels and transportation.
• Team Coordination : Schedule and manage meetings, track team activities, and follow up on deliverables.
• Meeting Administration : Capture minutes, track resolutions, and ensure timely follow-ups.
• Quality Control : Review documents, reports, and presentations for accuracy and professionalism.
• Document Management : Maintain and update contact lists, databases and filing.
• Presentation and Report Preparation : Assist in drafting, designing, and refining presentations and reports.
• Research and Recommendations : Conduct research to support decision-making.
• Marketing and Business Development : Support the development of marketing materials, assist in client engagement, and track business development opportunities.
• Project Management : Assist in planning, monitoring, and coordinating key projects to ensure timely execution and alignment with strategic goals.
• General Administrative Support : Handle correspondence, manage records, and streamline internal processes.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform other duties assigned by the Managing Director.

WHAT WERE LOOKING FOR

• Proactive and Self-Motivated : A problem solver who takes initiative and ownership.
• Highly Organised : Ability to manage multiple tasks and deadlines effectively.
• Strong Communication Skills : Excellent verbal and written communication.
• Tech-Savvy : Comfortable with digital tools, scheduling software, and presentation platforms.
• Growth Mindset : Willingness to learn, adapt, and contribute to continuous improvement.
• Attention to Detail : Commitment to accuracy and high-quality outputs.

QUALIFICATIONS

• Relevant diploma / degree in Business Administration, Office Management, or a related field.

KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED

• Minimum 2 years of experience in a similar role, preferably in a corporate or consulting environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and project management tools.
• Experience in coordinating executive-level meetings and document quality control is advantageous.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to be resourceful and proactively resolve issues as they arise.