Personal Assistant

Assegai Recruitment (Pty) Ltd; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in Cape Town is seeking a dedicated Personal Assistant to provide high-quality administrative support to the CEO and Non-Executive Director. This role encompasses managing schedules, coordinating projects, and fostering relationships across departments. Ideal candidates will have a strong background in administrative support with proficiency in Microsoft Office, a proactive mindset, and exceptional organizational skills. The position offers competitive benefits, including pension fund contributions.

Benefits

Pension Fund contribution (10% - 50/50 split)

13th cheque

Qualifications

• Minimum of 2 years’ experience supporting senior-level executives.
• Fully multilingual (English/Xhosa/Afrikaans) is preferred.

Responsibilities

• Manage and maintain calendars, scheduling appointments and meetings.
• Prepare meeting agendas, take minutes and follow up on action items.
• Act as a liaison between the executive and internal/external stakeholders.

Skills

Discretion

Professionalism

Time Management

Organizational Skills

Attention to Detail

Communication Skills

Multilingualism

Education

Grade 12 (National Senior Certificate)

Tools

Microsoft Office Suite

Job description

Our Client is looking for a dedicated and professional Personal Assistant to provide high-quality administrative support to the CEO / Non-Executive Director at their office in the northern suburbs of Cape Town.

As a Personal Assistant, you will be responsible for tasks such as administrative support, office management, relationship management, and project coordination.

JOB PURPOSE:

• Providing administrative support to the CEO and/or other senior executives by performing clerical functions, preparing reports and correspondence, organising tasks, arranging meetings, managing schedules and calendars, coordinating travel when required and performing various other personal and professional duties.

REQUIREMENTS & QUALIFICATIONS:

Education & Experience Requirements:

• Grade 12 (National Senior Certificate)
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools
• Minimum of 2 years’ experience supporting senior-level executives

Skills Required:

• Fully proficient in Microsoft Office Suite
• Discretion / Confidentiality.
• High level of professionalism – professional demeanour and high emotional intelligence.
• Proactive, resourceful, and solution-oriented mindset.
• Excellent time management and strong organisational skills.
• Strong attention to detail and commitment to excellence.
• Excellent communication skills on all levels.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently with minimal supervision.
• Fully multilingual (English/Xhosa/Afrikaans)

SPECIFIC RESPONSIBILITIES:

1. Administrative Support:

• Manage and maintain calendars, including scheduling appointments, meetings, and travel arrangements when required.
• Prepare meeting agendas, take minutes when required, and follow up on action items.
• Running personal errands, booking restaurants, and managing personal appointments.
• Screen and prioritise emails, calls, and messages, responding when appropriate.
• Organise and maintain files and documents, both physical and digital.

2. Office & Information Management:

• Maintain organised filing systems, both physical and digital.
• Ordering supplies, managing office logistics, and providing general administrative support.
• Ensure timely follow-up on action items from meetings and communications.
• Support the preparation and distribution of company communications and reports.

3. Relationship Management:

• Act as a liaison between the executive and internal/external stakeholders.
• Build positive relationships across departments and with key external partners and clients.
• Manage confidential and sensitive information with the utmost discretion.

4. Project Co-ordination:

• Assisting with project planning, coordination of timelines, resources and deliverables, and follow-up.
• Conduct research and compile data to support decision-making processes.
• Track and report on progress of key initiatives as assigned.

IN ADDITION:
This job description is by no means exhaustive of duties and responsibilities that may be requested from the employee. The employee will be expected to perform any task, within the scope of his/her abilities, in order to ensure the good productive functioning. This job description will be an important tool for training and development as well as a guideline to minimum performance standards.

Desired Skills:

• Administrative support
• Office Management
• Project co-ordination
• Relationship management
• MS Office proficiency

Employer & Job Benefits:

• Inclusive: Pension Fund contribution (10% - 50/50 split)
• 13th cheque