Personal Assistant

Midvaal Recruitment; Boksburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

An established industry player is seeking a skilled Personal Assistant to provide high-level administrative and personal support. This role is crucial for ensuring the smooth operation of the executive’s daily activities, managing schedules, communications, and tasks with professionalism. You will be responsible for organizing team communications, planning events, and overseeing various administrative functions. If you thrive in a dynamic environment and possess strong organizational skills, this is an exciting opportunity to make a significant impact within the organization.

Qualifications

• Proven experience in providing high-level administrative support.
• Ability to manage schedules and communications with discretion.

Responsibilities

• Maintain and organize digital records and correspondence.
• Plan events and manage team communications effectively.
• Oversee company vehicle management and corporate gifts.

Skills

Administrative Support

Communication Skills

Organizational Skills

Discretion

Event Planning

Job description

To provide high-level administrative and personal support to ensure the smooth and efficient operation of the executive’s daily activities. The Personal Assistant manages schedules, communications, and tasks with discretion and professionalism, enabling the executive to focus on strategic priorities.

Duties:

1. Maintain and organise digital records and correspondence.
2. Organize team communications and plan events, both internal and off-site.
3. Obtain sign off on invoices from the CEO and submit to accounts payable for payments.
4. Follow up with accounts payable when vendors advise that they have not been paid.
5. Manage company vehicles: license renewals, tracking systems, and fines.
6. Oversee corporate gifts and clothing.
7. Order and approve designs for business cards.
8. Manage cell phone accounts (upgrades, cancellation of contracts, new contracts).
9. Create and review forms and templates for the company.

Four subordinates reporting directly to candidate.

Use reference number MID535 in email subject line.