People Operations Administrator – EMEA

Lovisa; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable company is seeking a People Operations Administrator to support HR functions related to payroll management and compliance. The ideal candidate will have 1-3 years of HR or payroll administration experience, possess advanced Excel skills, and demonstrate good mathematical abilities. Key responsibilities include maintaining payroll data, responding to inquiries, and ensuring compliance with relevant legislation. The role requires confidentiality, accuracy, and a proactive attitude as part of a collaborative team environment.

Qualifications

• A minimum of 1-3 years of HR administration and / or Payroll administration experience
• Retail payrolls and / or T&A experience desirable
• Up to date knowledge of relevant legislation and statutory requirements
• Excel – Intermediate to Advanced level
• Good mathematical skills
• Windows and other Microsoft office Products

Responsibilities

• Maintain Master Data Sheet for new starters and terminations captured on UKG.
• Responsible for actioning contract changes within UKG (contract changes, transfers, exits).
• Ensure all increases / promotions for each country are actioned in UKG on time in all relevant systems
• Ensure that the HR systems (UKG / LOLA / Futura / Fresh Service Desk) is maintained and compliant with current statutory requirements and according to SLA’s.
• Adhere to the set payroll deadlines for payroll input.
• Ensure all emails and Fresh Service Desk queries related to UKG / LOLA / Futura are responded to within a timely manner (48 hours).
• Provide support to the Retail team regarding any payroll queries related to UKG.
• Carry out any other duties assigned by the People Operations Manager or HR Director.

Skills

HR administration

Payroll administration

Excel

Mathematical skills

Microsoft Office

Job description

Job title : People Operations Administrator – EMEA

Job Location : Gauteng, Johannesburg Deadline : August 14, 2025 Quick Recommended Links

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The People Operations Administrator will be responsible for :

• Maintain Master Data Sheet for new starters and terminations captured on UKG.
• Responsible for actioning contract changes within UKG (contract changes, transfers, exits).
• Ensure all increases / promotions for each country are actioned in UKG on time in all relevant systems
• Ensure that the HR systems (UKG / LOLA / Futura / Fresh Service Desk) is maintained and compliant with current statutory requirements and according to SLA’s.
• Adhere to the set payroll deadlines for payroll input.
• Ensure all emails and Fresh Service Desk queries related to UKG / LOLA / Futura are responded to within a timely manner (48 hours).
• Provide support to the Retail team regarding any payroll queries related to UKG.
• Carry out any other duties assigned by the People Operations Manager or HR Director.

Special Areas of Note

• To maintain confidentiality in all payroll related matters.
• To ensure that payroll records are correctly secured at all times, ensuring that only authorized personnel can access.

Administration

• Ensure punctuality and accuracy in completion of tasks.
• To support Payroll Supervisor with reporting information, when required.
• Ensure adherence to company policies and procedures at all times, and continually keep abreast of changes to these as they occur.
• Flag any configuration issues related to the country specific pcd within UKG.

Contribution to the Group

• Contribute actively to the business strategic direction
• Contributes positively and energetically to group meetings and company events
• Provides an example for others to follow
• Participate in projects to improve the operation of the division / company
• Has a positive can-do attitude at all times, whilst listening, challenging and directing
• Coachable in all aspects, flexible and proactive in style

To be successful in this role you will have

• A minimum of 1-3 years of HR administration and / or Payroll administration experience
• Retail payrolls and / or T&A experience desirable
• Up to date knowledge of relevant legislation and statutory requirements
• Excel – Intermediate to Advanced level
• Good mathematical skills
• Windows and other Microsoft office Products