Payroll Specialist

THE OPPORTUNITY

The Payroll Specialist ensures that group payroll processes and daily payroll operations are administered and supported correctly and efficiently. The incumbent will collaborate with internal and external stakeholders regarding reconciliations and payroll payments.

Duties/Responsibilities

1. Support and supervise the payroll administrators with daily payroll operations per country
2. Manage all payroll processing tasks daily and escalate challenges to the Payroll Manager
3. Review all payroll hours imported for monthly and weekly payrolls via the employee clocking system, UKG Dimensions
4. Assist Group Finance with all payroll reporting requests for month-end, annual and payroll audit timelines, taking ownership of payroll accounting deliverables in the team
5. Review weekly leave integration with UKG Dimensions & Sage 300 Payroll
6. Review all payroll payments and submit them to the Payroll Manager for final approval
7. Review all reconciliations and store splits for 3rd-party payments and Net Pay
8. Process all payroll journals and submit them to Group Finance weekly as per the Monday.com task allocations for all countries
9. Responsible for Paymenow Deduction Bulk and Reconciliation Process
10. Supervise and review all payroll corrections via Monday.com and FreshServices portal
11. Maintain and review payroll operations by following policies and procedures; reporting necessary changes
12. Supervise the monthly Group Tax Validation Process; all mandatory master data must be up-to-date
13. Assist the Payroll Manager with ad-hoc duties and projects
14. Take ownership of all SAGE 300 system reviews and escalate any anomalies to the payroll manager
15. Contribute to team efforts by accomplishing related results as needed

Requirements

1. At least 5 years of experience in a similar role, overseeing a large payroll
2. SAGE 300 People experience
3. Knowledge and experience in African country payroll administration and payroll accounting
4. Experience working in a high-pressure, fast-paced environment
5. Must have good working knowledge of Microsoft, especially Excel
6. Experience of a migration from one payroll into Sage 300 People