Payroll Officer I Port Elizabeth

Job Description
Our client is the leading supplier of perspex/polymers in South Africa, with applications including events/exhibitions, architecture, farming/food production, and large-scale lighting. We are looking for a Payroll Officer to join their team.

Responsibilities

• Astrow System (clock card system) Administrator
• Approval of overtime & shift changes in the Astrow System
• Ensure Biometric Unit - Clock Card Machine is always connected and in working order
• Maintain correct employee master data in Astrow System, including a photo (headshot) of the employee
• Set up Astrow System to link total hours report with VIP Payroll for hours to be uploaded
• Upload hours directly into VIP Payroll from Astrow System
• Weekly review of hours in Astrow System, resolve any queries (such as shift changes), and ensure total hours are correct for payroll processing
• Super user/Administrator for VIP Payroll
• Create new employee records in VIP Payroll
• Process leave in VIP Payroll
• Process payroll values and capture values in VIP Payroll
• Generate reports at month-end in VIP Payroll
• Clean up Master Data in VIP Payroll
• Capture EE & SDL in VIP Payroll
• Capture shifts for Leave Enhancement Pay Calculation in VIP Payroll
• Manually send out payslips
• Process consultants' invoices through payroll
• Manage salaries & 3rd party payments through FIHRST
• Reconcile medical aid, GAP, etc., from supplier statements to payroll reports
• Submit Medical Aid & GAP Cover submissions for MEIBC Staff
• Handle Provident fund recon & statements for MEIBC Staff
• Process Provident fund withdrawal documentation for MEIBC Staff
• Submit monthly Risk Benefit Schedule to Momentum for staff with fixed salary
• Manage nomination and beneficiary forms for risk benefits
• Submit EMP201 and handle queries
• Submit EMP501
• Submit COIDA IOD and ROE
• Handle UIF applications and submissions
• Conduct HR Inductions for new employees from a payroll perspective
• Prepare new employee contracts & other contracts
• Update existing employee contracts
• Ensure adherence to HR Policies & Procedures
• Handle Industrial Relations - Disciplinary actions (Hearings, Warnings, Performance Management) using a 3rd party provider, only for PE office
• Manage retrenchments
• Implement ESS (Electronic payslips & leave submissions)
• Coordinate Momentum Annual Medicals & New Starters at our PE location and all other offices
• Participate in Union and MEIBC Meetings
• Book and manage casual staff on the production line and for all other locations

• 6 to 10 years of experience
• Experience in a manufacturing environment is essential
• Attention to detail and meticulousness are essential
• Strong planning and organizing skills, along with excellent time management
• Experience working with MEIBC (Metal Engineering Industries Bargaining Council) and Unions (NUMSA)
• Good communication skills, both written (spelling and grammar) and spoken
• Ability to perform calculations & basic math, reconciliations, and resolve queries
• Emotional Intelligence
• Curiosity and forward-thinking; initiative to add value to the business
• Team player
• Ability to work in a structured environment
• Strong listening skills and respect for confidentiality
• Successful negotiator and influencer
• Ability to analyze information quickly with good problem-solving skills
• Results-driven

• Matric
• Diploma in Payroll
• Sage VIP Training courses

• Astrow Clock Card System
• Sage VIP Premier (5.9a) or higher
• Excel
• Word
• PowerPoint
• Outlook

• Salary: R33 000 - R38 000