Payroll Officer I Johannesburg

Salesworx; Johannesburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

An established industry player is seeking a skilled Payroll Officer to join their dynamic team. This role involves managing payroll processes using advanced systems, ensuring accuracy in employee data, and maintaining compliance with HR policies. You'll work in a collaborative environment, addressing payroll queries, and contributing to the overall efficiency of the payroll department. If you have a passion for detail and a proactive mindset, this opportunity offers a chance to make a significant impact in a thriving organization. Join a team that values your expertise and fosters growth!

Qualifications

• 6 to 10 years of payroll experience in a manufacturing environment.
• Strong attention to detail and excellent planning skills.
• Experience working with MEIBC and unions.

Responsibilities

• Administer Astrow System and manage payroll processing.
• Ensure accurate employee data and process payroll values.
• Handle industrial relations issues and manage retrenchments.

Skills

Payroll Experience

Attention to Detail

Planning and Organization

Communication Skills

Analytical Skills

Negotiation Skills

Problem-Solving Skills

Emotional Intelligence

Education

Matric

Diploma in Payroll

Sage VIP Training

Tools

Astrow Clock Card System

Sage VIP Premier

Excel

Word

PowerPoint

Outlook

Job description

Job Description
Our client is the leading supplier of perspex/polymers in South Africa, with applications in eventing/exhibitions, architecture, farming/food production, and large-scale lighting. We are seeking a Payroll Officer to join their team.

Responsibilities

1. Astrow System (clock card system) Administrator
2. Approval of overtime & shift changes in Astrow System
3. Ensure biometric unit (clock card machine) is connected and operational
4. Maintain accurate employee master data in Astrow, including employee photos
5. Set up Astrow System to link total hours report with VIP Payroll for uploading hours
6. Upload hours directly from Astrow to VIP Payroll
7. Review weekly hours in Astrow, resolve queries, and ensure accuracy for payroll processing
8. VIP Payroll: act as super user/administrator
9. Create new employees in VIP Payroll
10. Process leave and payroll values in VIP Payroll
11. Generate reports at month-end in VIP Payroll
12. Clean up and maintain master data in VIP Payroll
13. Capture EE & SDL data in VIP Payroll
14. Input shifts for Leave Enhancement Pay calculations
15. Manually distribute payslips
16. Process consultant invoices through payroll
17. Handle salaries and third-party payments via FIHRST
18. Reconcile medical aid, GAP, and other supplier statements with payroll reports
19. Manage Medical Aid & GAP Cover submissions (MEIBC Staff)
20. Reconcile and process Provident Fund statements and withdrawals (MEIBC Staff)
21. Submit monthly Risk Benefit Schedule to Momentum (fixed salary staff)
22. Manage nomination and beneficiary forms for risk benefits
23. Handle EMP201 and EMP501 submissions and queries
24. Manage COIDA IOD and ROE submissions
25. Process UIF applications and submissions
26. Conduct HR inductions for new employees from a payroll perspective
27. Prepare and update employment contracts
28. Ensure adherence to HR policies and procedures
29. Handle industrial relations issues, disciplinary hearings, warnings, and performance management, using third-party providers (for PE office)
30. Manage retrenchments and related processes
31. Implement ESS (Electronic payslips & leave submissions)
32. Coordinate annual medicals and onboarding for new starters at PE location and other offices
33. Participate in union and MEIBC meetings
34. Book and manage casual staff on production lines and other locations

Requirements

Skills & Abilities

• 6 to 10 years of payroll experience
• Experience in a manufacturing environment is essential
• Strong attention to detail and meticulousness
• Excellent planning, organization, and time management skills
• Experience working with MEIBC and unions like NUMSA
• Good communication skills, both written and spoken
• Proficiency in calculations, reconciliations, and query resolution
• Emotional intelligence and curiosity
• Forward-thinking, initiative-driven, and value-adding mindset
• Team player with structured work approach
• Ability to listen actively and maintain confidentiality
• Negotiation and influencing skills
• Analytical and problem-solving skills
• Results-oriented

Qualifications

• Matric
• Diploma in Payroll
• Sage VIP Training courses

Software Skills

• Astrow Clock Card System
• Sage VIP Premier (5.9a) or higher
• Excel, Word, PowerPoint, Outlook

Benefits

• Salary: R33 000 - R38 000