PAYROLL OFFICER – 5 STAR HOTEL – FRANSCHHOEK

Tych Business Solutions; Randburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A payroll solutions provider in Randburg seeks an experienced Payroll Officer to manage payroll functions, ensure compliance, and handle related queries. The ideal candidate has 3–5 years of payroll experience, knowledge of advanced payroll systems (like Sage 300), and strong attention to detail. Applicants with Human Resources experience will be preferred. This role offers an opportunity to lead payroll processes independently within a supportive team environment.

Qualifications

• 3–5 years payroll experience required.
• Human Resources experience will be advantageous.
• Ability to manage payroll function independently.

Responsibilities

• Load and manage staff in payroll system.
• Ensure compliance with deadlines for payroll submissions.
• Handle payroll queries from management or employees.

Skills

Payroll management

Human Resources knowledge

Advanced MS Office

Sage 300 knowledge

Attention to detail

Independent payroll function management

Education

Matric Certificate

Payroll or Human Resources qualification

Financial qualification

Tools

Sage 300

Job description

Main Responsibilities:

• Load, terminate and transfer staff members on Payroll and the PRP system and complete fingerprint registration.
• Ensure all employees clocked in correctly and that incorrect clocking’s are fixed.
• Explain first month payment, pay slip, overtime & termination pay to new staff.
• Share employee benefit information and ensure that beneficiary forms are completed for third parties and portals are updated.
• Ensure all managers authorize hours worked and leave transactions by the stipulated deadline
• Sending Sage pay registers to respective managers for approval.
• Salary review reports submitted to finance for review and approval and submit bank file to the Financial Manager for bank payment release.
• Ensure all new staff and pay slips are loaded on ESS and run scheduler.
• Perform month-end payments to terminated employees and compile UI-19`s and salary schedules.
• Ensure all EMP201’s are reconciled monthly, and ready to be uploaded.
• Reconcile all 3rd party transactions
• Submit UIF file within monthly deadline (Finance Calendar).
• Prepare and submit medical reconciliation, month-end reports and GL (General Ledger) file to Finance.
• Ensure all requirements are met for Tax Mid-year & Year End (EMP501 Recon) and that IRP5’ are released to ESS.
• Perform Annual Leave Recons monthly to ensure alignment with PRP system.
• Flag absenteeism trends or sick leave abuse with respective managers.
• Process and submit all IOD claims on the COID system.
• Maintain strong working relationships with and have open and transparent communication between all members of the team.
• Answer & respond, in a timely manner, to any payroll queries or leave queries from management or employees.
• Support the CEO and Finance Manager with any queries relating to payroll department.
• Compile and distribute the monthly birthday list.
• Implement Payroll procedures to ensure effective and efficient payroll controls.
• Assistance with HR duties as and when required.

Experience and Skills:

• 3 – 5 years payroll experience
• Human Resources experience will be advantageous
• Advanced MS Office knowledge
• Advanced payroll system knowledge (Sage 300)
• High attention to detail
• Ability to run and manage the payroll function single-handedly

Inherent Requirements:

• Matric Certificate
• Relevant Payroll or Human Resources qualification
• Financial qualification will be advantageous
• Good communication and interpersonal skills
• Preference will be given to candidates from Franschhoek and neighboring areas