Payroll Officer

Curo Fund Services; Wes-Kaap; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A financial services organization in South Africa seeks a Payroll Officer & Facilities Coordinator to manage payroll and facilities operations. The successful candidate will ensure accurate payroll processing, maintain compliance with statutory regulations, and oversee office maintenance. Applicants should possess a strong background in payroll, data management, and effective communication with external vendors. This role promises to provide a dynamic working environment in a diverse team.

Qualifications

• Proven experience in payroll processing and facilities coordination.
• Strong understanding of statutory regulations in South Africa.
• Excellent data management and reporting skills.

Responsibilities

• Ensure accurate payroll processing and compliance with regulations.
• Manage employee benefits and oversee facilities operations.
• Coordinate maintenance and repairs in the office.

Skills

Payroll and MIS systems

Statutory compliance

Data management

Communication with external vendors

Job description

Role purpose

The Payroll Officer & Facilities Coordinator is responsible for ensuring the accurate and timely processing of payroll and managing related administrative and compliance functions. This role supervises and maintains systems and procedures aimed at improving payroll efficiency, statutory compliance, and headcount management. In addition, the role oversees general facilities management to ensure a safe, functional, and compliant working environment.

Key Responsibilities

• Payroll & Remuneration
• Ensure end-to-end payroll processing using Payroll and MIS systems.
• Maintain data accuracy and integrity across all payroll inputs.
• Prepare and validate monthly salary increases, bonus files, and other variable compensation.
• Manage and implement changes related to remuneration and pay structures.
• Manage overtime submissions where applicable.
• Address payroll queries and support employees with payslip or benefit-related concerns.
• Conduct annual benchmarking exercises (e.g. Remchannel).
• Manage and maintain the relationships with external vendors relating to Remchannel.
• Compliance & Reporting
• Ensure compliance with all statutory regulations (e.g. Provident Fund, tax laws).
• Prepare and submit statutory returns to relevant government departments (PAYE, UIF, SDL, etc.)
• Support payroll audits including ISAE and BDO audits; compile required documentation.
• Handle IRP5 submissions, COIDA reconciliation, and maintain Letter of Good Standing.
• Manage SARS mid-year tax reconciliation and submissions.
• Maintain confidentiality and security of payroll records.
• Headcount & Data Management
• Maintain and manage employee headcount reporting and personnel data accuracy.
• Participate in annual payroll compensation audits.
• Provide accurate data and reports to Finance, HR, and other stakeholders.
• Support grading evaluations, maternity leave processes, and work-from-home letters.
• Employee Benefits Management
• Oversee the end-to-end process for Provident Fund contributions and withdrawals.
• Ensure compliance with Provident Fund regulations and accurate communication with employees.
• Manage Medical Aid and GAP administration for employees.
• Manage and maintain the relationships with external vendors relating to employee benefits.
• Facilities Coordination
• Coordinate office maintenance, repairs, and office equipment requirements as needed.
• Supervise and support canteen operations, physical office issues, and cleaning contracts.
• Manage the Facilities Coordinator, Receptionists, and Corporate Services Supervisor.
• Ensure effective security protocols and building access.
• Liaise with building management and contractors for service delivery.