Payroll Officer

Invision HR; Stellenbosch; Hybrid; ZAR 300,000 - 400,000; Full time

Job summary

A leading HR solutions firm is seeking a detail-driven Payroll Officer in Stellenbosch, South Africa. The successful candidate will manage payroll for multiple clients, ensuring compliance and accuracy. Ideal applicants should have 4-5 years of payroll experience, strong technical knowledge, and excellent organisational skills. This role offers the opportunity to contribute to improving payroll processes in a collaborative environment.

Qualifications

• 4-5 years' proven payroll experience within a multi-company or accounting environment.
• Solid track record of handling full payroll function independently.
• Strong knowledge of statutory and tax regulations.

Responsibilities

• Manage the end-to-end payroll process for multiple clients.
• Prepare and submit all statutory returns and reconciliations.
• Provide professional payroll advisory services to clients.

Skills

Attention to Detail

Compliance Knowledge

Analytical Thinking

Problem-Solving

Organisational Skills

Client Service Orientation

Communication Skills

Adaptability

Education

3-year Diploma in Payroll, HR, Accounting

Tools

SimplePay

Payspace

Sage

Pastel Payroll

Excel

Job description

Summary:

We're hiring a detail-driven Payroll Officer to manage end-to-end payroll for multiple clients, ensuring accuracy, compliance, and exceptional client service.

Location: Stellenbosch, South Africa

Work set-up: In-Office / Hybrid

Responsibilities

• Manage the end-to-end payroll process for multiple clients, ensuring accuracy, compliance, and timely execution of all payroll runs (weekly, bi-weekly, monthly)
• Oversee the calculation and processing of earnings, deductions, allowances, and benefits, including medical aid, pension, and statutory deductions
• Ensure statutory compliance with all South African payroll-related laws and regulations (PAYE, UIF, WCA, COIDA, EMP201, EMP501, IRP5)
• Prepare and submit all statutory returns and reconciliations within deadlines, liaising with SARS and Department of Labour as needed
• Maintain accurate and up-to-date payroll records and reporting, safeguarding confidentiality in line with POPIA and other regulations
• Handle SARS queries, verifications, and audits, ensuring efficient resolution and preventing penalties or non-compliance
• Provide professional payroll advisory services to clients, resolving payroll-related queries, and assisting with payroll setup, onboarding, and terminations
• Contribute to continuous improvement of payroll processes, ensuring efficiency, accuracy, and client satisfaction
• Support the Payroll Team with guidance, training, and problem-solving where required
• Collaborate with HR and Finance teams from the different companies to ensure alignment of payroll with employee lifecycle events and financial reporting
  
  

Requirements

Education:

• A 3-year Diploma or relevant tertiary qualification in Payroll, HR, Accounting, or related field (advantageous)
  
  

Experience:

• 4-5 years' proven payroll experience within a multi-company or accounting environment
• Solid track record of handling full payroll function independently
  
  

Technical Knowledge:

• In-depth understanding of payroll legislation and compliance requirements (PAYE, UIF, WCA, SARS regulations).
• Strong knowledge of payroll best practices and employee tax regulations
• Proficiency with payroll systems (SimplePay required; Payspace, Sage, or Pastel Payroll advantageous)
• Strong Excel and MS Office skills
  
  

Competencies:

• Accuracy & Attention to Detail - consistently delivers error-free payroll processing
• Compliance Focused - strong knowledge of statutory and tax regulations with ability to ensure full compliance
• Analytical Thinking - able to reconcile payroll accounts, spot errors, and resolve discrepancies efficiently
• Problem-Solving - skilled in resolving payroll queries and managing SARS interventions
• Confidentiality & Integrity - maintains the highest level of discretion when handling sensitive employee data
• Organisational Skills - capable of managing multiple client payrolls and meeting tight deadlines
• Client Service Orientation - professional, responsive, and solutions-driven in client interactions
• Collaboration - able to work well within a payroll/finance team and provide support to colleagues
• Communication Skills - proficient in written and spoken English and Afrikaans
• Adaptability - thrives in a complex, fast-changing environment and takes initiative to improve processes