Payroll Officer

Tracker South Africa; Randburg; On-site; ZAR 334,800 - 502,200; Full time

Benefits offered by this job

Provident fund

Medical aid

17 Annual leave days

Job summary

A leading payroll services provider in Randburg is looking for a Payroll Officer to manage the monthly payroll for approximately 1,500 employees. This role requires extensive experience in payroll processing, strong analytical skills, and proficiency in Sage 300 People. The successful candidate will ensure accurate payroll management while adhering to all compliance regulations. Benefits include provident fund, medical aid, and 17 annual leave days.

Qualifications

• 3-5 years’ experience in full payroll processing.
• Strong numerical and analytical skills needed for effective payroll management.
• E-Filing experience preferred.

Responsibilities

• Process monthly payroll for ~1,500 employees using Sage People.
• Review overtime claims and maintain employee data.
• Prepare and submit necessary labour department documentation.

Skills

Numerical accuracy

Strong communication

Problem-solving

Time management

Education

Payroll or Accounting qualification

Tools

Sage 300 People

MS Excel

ESS

Job description

Overview

TRACKER is seeking an experienced, energetic, and passionate Payroll Officer to join our team. The successful candidate will be responsible for the end-to-end preparation and processing of monthly payroll for approximately 1,500 employees using the Sage People payroll system. This role requires accuracy, confidentiality, and the ability to work under pressure while ensuring compliance with payroll legislation and company policies.

Responsibilities

• End-to-end payroll processing for ~1,500 employees on Sage People (including onboarding, leave, and terminations).
• Review and validate overtime claims, reimbursements, and deductions.
• Collaborate with HR to ensure accurate employee data flow and maintenance.
• Administer the ESS system and support employees with queries.
• Manage provident fund claims and medical aid applications.
• Assist with Workman’s Compensation claims and queries.
• Prepare and submit labour department documentation (maternity, unpaid leave, terminations).
• Handle payroll-related queries via the payroll department inbox.
• Generate statutory and third-party payment reports (e.g., PAYE returns).
• Maintain a robust document control system.
• Stay updated on company policies and tax legislation affecting remuneration.
• Prepare month-end journals and finance reports (overtime, leave balances, headcount, etc.).
• Produce and distribute standard reports on Sage 300 People.
• Provide analytical remuneration data and insights to management.
• Present payroll-related content during monthly employee inductions.
• Participate in ad hoc projects and presentations.

Qualifications

• 3–5 years’ experience in full payroll processing.
• Payroll or Accounting qualification (advantageous).
• Strong numerical and analytical skills.
• E-Filing experience (advantageous).
• Advanced MS Excel (VLOOKUP, pivot tables, formulas).
• Proficiency in MS Word and PowerPoint.

Technical & Job-Specific Skills

• Payroll Software Proficiency: Sage 300 People, ESS, VIP.
• Payroll Legislation Knowledge: Tax laws, UIF, PAYE, SDL, and statutory compliance.
• Excel & Data Management: Strong spreadsheet and data validation skills.
• Numerical Accuracy: High attention to detail in salary, deduction, and benefit calculations.
• Time Management: Ability to meet strict deadlines and manage multiple pay cycles.

Soft Skills

• Confidentiality & Integrity: Handle sensitive employee data with discretion.
• Communication: Strong written and verbal communication with HR, finance, and employees.
• Problem-Solving: Resolve discrepancies and payroll errors efficiently.
• Organizational Skills: Maintain accurate records for audits and compliance.
• Adaptability: Stay current with legislation changes and system upgrades.
• Teamwork & Initiative: Work independently and collaboratively, sharing innovative ideas.

Bonus Skills

• Basic accounting knowledge.
• Report generation and analysis.
• Employee benefits administration experience.
• Knowledge of labour law and HR processes.

Other benefits noted: Provident fund, Medical aid, 17 Annual leave days.