Payroll Officer

Sandvik; Kempton Park; On-site; ZAR 350,000 - 580,000; Full time

Job summary

Sandvik Rock Processing in South Africa seeks a detail-oriented payroll professional with strong SAGE 300 People expertise to coordinate and process monthly payroll accurately and on time.

You will manage end-to-end payroll cycles, validate inputs, maintain payroll configurations, handle benefits and deductions, ensure compliance with SA tax and bargaining council requirements, and produce payroll reports for management.

Qualifications

• Minimum of 5 years’ payroll experience in a complex payroll environment.
• Solid hands-on experience with SAGE 300 People is essential.
• Experience with statutory submissions and bargaining council environments is advantageous.

Responsibilities

• Manage end-to-end monthly payroll and weekly payments on SAGE 300 People.
• Process payroll transactions including appointments, transfers, salary changes, overtime, leave, allowances, benefits and terminations.
• Maintain payroll configurations, rules, leave management, salary schedules and system controls.
• Coordinate onboarding and employee changes, including bank verification and payslip simulations.
• Prepare payroll and management reports covering expenditures, variances and month-end results.

Skills

SAGE 300 People

Payroll administration

Attention to detail

Confidentiality

Excel

Analytical ability

Deadline management

Education

Diploma in Payroll/HR/Finance

Tools

SAGE 300 People

Microsoft Excel

Job description

At Rock Processing, we’re passionate about development and advanced technology, and we always aim to offer the best possible experience for our customers in a sustainable way. It’s a mission that takes commitment, but as an industry leader we aim for nothing but excellence in everything we do. We offer a diverse range of opportunities through our businesses and cross-border networks, enabling you to explore your potential and thrive. We are looking for a detail-oriented and experienced payroll professional with strong SAGE 300 People expertise, a passion for accuracy, and a commitment to delivering exceptional service. The ideal candidate will thrive in a fast-paced environment, demonstrate high levels of integrity and confidentiality, and consistently deliver accurate payroll outcomes within strict deadlines.

Purpose of the role

Coordinate and process the organisation’s payroll and compensation-related activities accurately and on time. Ensure payroll payments, benefits, taxes and deductions are correctly processed, supported by complete records and effective payroll controls.

The job responsibilities

Manage the end-to-end monthly payroll and weekly payment processes on SAGE 300 People, ensuring that all inputs are validated, approved and processed accurately within agreed deadlines.

Process employee payroll transactions, including appointments, transfers, promotions, salary changes, overtime, leave, allowances, bonuses, benefits, deductions and terminations.

Maintain SAGE 300 People payroll configurations, rules, leave management, cost allocations, employee and learner salary schedules, and payroll system controls.

Coordinate payroll-related onboarding and employee changes, including system activation, employee records, banking verification, employment confirmations and payslip simulations.

Administer employee benefits, including medical aid and provident fund enrolments, amendments, withdrawals, terminations, provider reconciliations and employee queries.

Manage employee terminations, final-pay calculations, benefit withdrawals and statutory documentation, including UI-19, UI-2.7 and related exit documents.

Validate payroll inputs and perform pre-payroll and post-payroll audits, reconciliations, variance reviews, exception reporting and control checks.

Reconcile payroll, bank payments, general ledger and journal accounts, statutory deductions, employee benefits and third-party payments, and resolve discrepancies.

Prepare salary payment files and coordinate the secure and timely upload of monthly salaries payments to the bank.

Ensure compliance with South African payroll legislation, tax requirements and applicable bargaining council provisions, including PAYE, UIF, SDL, COIDA, EMP201, EMP501, tax certificates and Statistics South Africa reporting.

Prepare, analyse and distribute payroll and management reports covering payroll expenditure, variances, headcount, leave, overtime, tax, benefits, third-party payments and month-end results.

Resolve payroll, leave, tax and benefit queries and liaise with employees, managers, HR, Finance, SARS and third-party service providers.

Maintain complete and accurate payroll and HR records in line with company policies, confidentiality requirements, audit standards and applicable ISO, POPIA and legislative requirements.

Support payroll and BBBEE audits, payroll cost analysis, system upgrades, testing, Workday support and continuous process improvement initiatives.

Review payroll processes and, where required, the work of others; identify control gaps and recommend practical improvements to strengthen accuracy and efficiency.

Perform reasonable ad hoc payroll and HR administration duties as required.

Qualifications

Relevant diploma or equivalent qualification in Payroll, Human Resources, Finance, Accounting or a related field Payroll certification or recognised professional payroll qualification will be advantageous Experience Minimum of 5 years’ relevant payroll experience in a complex payroll environment Solid hands-on experience working on SAGE 300 People is essential Experience in payroll reconciliations, statutory submissions, employee benefits, third-party payments, reporting and audit support Experience in a bargaining council (MEIBC) or industrial environment will be advantageous.

Skills and competencies

Strong working knowledge of SAGE 300 People and payroll administration principles Good knowledge of payroll legislation, statutory deductions, tax requirements and payroll controls Advanced computer skills, particularly Microsoft Excel and payroll reporting High level of numerical accuracy, analytical ability and attention to detail Ability to work independently with general supervision and solve difficult but typically non-complex payroll problems using established procedures Sound judgement, problem-solving ability and confidence to recommend practical solutions Excellent planning, organisational and deadline-management skills Clear written and verbal communication skills, with the ability to explain payroll facts, policies and practices to stakeholders Service-oriented approach and ability to resolve employee enquiries professionally Integrity, discretion and strong confidentiality management.

What is in it for you?

We offer you an interesting role in an international business environment, extraordinary products, great colleagues, and opportunities for your professional development. At Sandvik, we believe that diversity of experience, perspective and background will lead to a better environment for our employees, our business and, thereby, our customers. Visit our stories hub, LinkedIn or Facebook to get to know us better.

About us: Rock Processing is a business area within the Sandvik Group and a leading supplier of equipment, tools, parts, service and solutions for processing rock and minerals in the mining and construction industries.

Application areas include crushing and screening, breaking and demolition.