Payroll Officer

ALS; Johannesburg; On-site; ZAR 300,000 - 480,000; Full time

Job summary

A leading company in the HR sector is seeking a dedicated Payroll Officer to ensure accurate payroll processing and compliance within Sub-Sahara Africa. The ideal candidate will have 3-5 years of payroll experience, proficiency in the PaySpace system, and exceptional attention to detail. You will be responsible for managing all payroll-related queries, ensuring timeliness in payments while adhering to legislative requirements. Strong analytical and interpersonal skills are essential for this role.

Qualifications

• Minimum of three to five years’ experience in payroll field.
• Preferable experience in remuneration and benefits.
• Knowledge of PaySpace payroll system is an advantage.

Responsibilities

• Update and maintain the company payroll for Sub Sahara Africa on PaySpace.
• Ensure staff is paid correctly and timeously.
• Assist HR with salary and benefit calculations.

Skills

Attention to detail

Excellent numerical skills

Interpersonal skills

Analytical skills

Problem solving

Education

3-5 years experience in payroll

Knowledge of PaySpace payroll system

Fluent in English

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Internet Explorer

Job description

The role of the Payroll Officer is to provide payroll and HR support to Remuneration and HR Systems Manager SSA within ALS Chemex. The Payroll Officer must ensure the smooth running of the payroll for region.

Position in the Organisation

The Payroll Officer will be based in ALS Chemex SA Head Office in Johannesburg and will report to the Regional HR Manager SSA.

Compliance

Practice the ALS Health and Safety Foundation Standards

Practice the ALS company core values

Abide by the ALS company policies and procedures

Abide by local legislative requirements at all times

Payroll

Update and maintain the company payroll for Sub Sahara Africa on PaySpace

Ensure staff is paid correctly and timeously

Upload and maintain employee data on PaySpace

Respond to payroll queries from the various sites timeously

Assist staff with payroll queries and advice on UIF, taxes and leave

Train employees on the ESS system

Process and audit leave data

Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS

Timeous preparation and payments of all 3rd parties as per country specific legislation

Preparation of monthly and annual reconciliations

Completion of monthly payrolls for ALS laboratories across Sub Sahara Africa

Ensure correct allocation of staff costs to general ledger accounts

Capture employee information regarding Employment Equity on Payspace accurately

Assist HR on salary and benefit calculations

Develop personnel record keeping systems and implement across Region

Audits

Responsible for statutory requirements, Tax, Social Security

Ensure company compliance for auditing purposes

Prepare for the annual financial audit and files thereof

Audit sites to ensure that the payroll comply with legislative requirement

Ensure all year end processes are timeously submitted

Adhere to all year-end financial procedures

Reports

Assist with the collation of quarterly statistic and skills and equity report submission

Create additional analyses and reports as requested by management

Compile key business metrics and report on them to management

Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company

Assist with the BBBEE report

Assist with the EE and WSPATR report

Submission of UIF and PAYE and other African region statutory reports

Alert the Management to key emerging risk areas

Make input to improve risk mitigation strategies

Actively participate in crisis management activities as and when required

Systems

Creating and maintaining employee data on ERS system

Maintaining employee time sheets / scheduling

Creating and maintaining ALStar user accounts

Creating and maintaining IT user accounts

General

Ensure the security of the office at all times

Prepare employee induction and exit packs, including arranging entry, annual and exit medicals

Create new employee files

Assist with general HR administration

Assist with general HR filing

Manage the office lease agreements and office maintenance

Be part of the organisation’s company function committee assisting in planning and roll out

General office communication and queries

Adhoc travel and overtime will be required depending on business needs

Good interpersonal, planning and communication skills.

Maintain staff confidentiality.

Highly organised and flexible

Sound decision making and problem solving and preventive measures.

Demonstrates accountability and a team player.

Ability to investigate, resolve and respond to queries

Inspires and drives excellence in all aspects of work.

Excellent numerical and analytical skills

Solid knowledge of LRA and BCEA

Effective writing skills in English

Attention to detail and work under pressure

High level of integrity

Ability to multi task and meet challenging deadlines.

Qualifications

Minimum of three to five years’ experience in payroll field

Preferable experience in remuneration and benefits

Knowledge of PaySpace payroll system is an advantage

Microsoft Word, Excel, Power Point, Outlook, Internet Explore

Fluent English (written and spoken)

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Payroll Officer • South Africa - Johannesburg, Permanent / Full Time