Payroll Officer

ALS; Gauteng; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in the African region seeks a Payroll Officer to manage payroll processes and HR support. This role encompasses payroll administration, benefits management, and compliance within ALS Chemex, requiring strong analytical and interpersonal skills. The successful candidate will ensure smooth payroll operations across multiple regions while adhering to legislative requirements.

Qualifications

• Bachelor's degree in a relevant field.
• 3-5 years of payroll experience.
• Fluent in English, written and spoken.

Responsibilities

• Manage payroll for various regions and ensure accurate payments.
• Train staff on the ESS system and manage employee queries.
• Prepare legislative reports and maintain compliance.

Skills

Interpersonal skills

Planning skills

Communication skills

Analytical skills

Attention to detail

Problem-solving skills

Education

Bachelor's degree in Accounting

Bachelor's degree in Human Resource Management

Tools

PaySpace

Microsoft Office Suite

Job description

Main Purpose of the Job

The role of the Payroll Officer is to provide payroll and HR support to the Head of HR Africa within ALS Chemex. The Payroll Officer must ensure the smooth running of the payroll for their regions.

Position in the Organisation

The Payroll Officer will be based in ALS Chemex SA Head Office in Johannesburg and will report to the Head of HR Africa.

Scope of the Job

Benefits

The Payroll Officer will support various payrolls in Africa. This role is also responsible for employee benefits administration, handling daily queries, preparing legislative reports, training employees on the ESS System, and maintaining personnel files. Responsibilities include:

• Compliance with policies and legislative requirements
• Practicing ALS Health and Safety Standards and core values
• Maintaining payroll on PaySpace for South & West Africa
• Ensuring accurate and timely staff payments
• Responding to payroll queries and assisting staff with UIF, taxes, and leave
• Training staff on the ESS system and processing leave data
• Managing timekeeping systems including biometric systems
• Administering company benefits such as Provident/Pension Funds
• Preparing and paying third parties as per legislation
• Reconciling monthly and annual payroll data
• Handling payroll for ALS laboratories across the regions
• Allocating staff costs correctly in the general ledger
• Updating Employment Equity data
• Supporting HR with salary and benefit calculations
• Developing and implementing personnel record systems
• Ensuring statutory compliance and preparing for audits
• Creating reports and analyses for management
• Supporting risk mitigation and participating in crisis management
• Maintaining employee data on ERS and ALStar systems
• Handling general HR administration and office management tasks
• Participating in company functions and managing office logistics
• Performing ad hoc tasks such as travel arrangements and overtime management

Competencies Required For The Role Are As Follows

Behavioral Competencies

• Good interpersonal, planning, and communication skills
• Ability to maintain confidentiality
• Highly organized and adaptable
• Strong decision-making and problem-solving skills
• Team player with accountability
• Ability to investigate, resolve, and respond to queries
• Drive for excellence in work

Technical Competencies

• Excellent numerical and analytical skills
• Knowledge of LRA and BCEA legislation
• Effective English writing skills
• Attention to detail and ability to work under pressure
• High integrity
• Ability to multitask and meet deadlines

Qualifications

• Bachelor's degree in Accounting, Human Resource Management, or equivalent
• 3-5 years of payroll experience
• Experience in remuneration and benefits preferred
• Knowledge of PaySpace is advantageous
• Proficiency in Microsoft Office Suite
• Fluent in English, both written and spoken