Payroll Officer

Leeu Collection; Franschhoek; On-site; ZAR 300,000 - 400,000; Full time

Job summary

Leeu Collection is seeking a Payroll Officer responsible for managing payroll processes and ensuring compliance with regulations. The ideal candidate should have 3-5 years of payroll experience, advanced knowledge of payroll systems like Sage 300, and strong attention to detail. This role offers opportunities to work closely with HR and Finance departments in a dynamic luxury hospitality environment.

Qualifications

• 3 – 5 years payroll experience required.
• Human Resources experience advantageous.
• Advanced knowledge of payroll systems and MS Office.

Responsibilities

• Manage all aspects of payroll management.
• Ensure accurate clocking and processing of payroll.
• Prepare and submit month-end reports and reconciliations.

Skills

Attention to detail

Communication skills

Interpersonal skills

Education

Matric Certificate

Relevant Payroll or Human Resources qualification

Financial qualification

Tools

Sage 300

MS Office

Job description

The Leeu Collection is known for sophisticated escapes and unique guest experiences. Its ever-expanding luxury hospitality portfolio offers dynamic career opportunities to positive, vibrant and energetic individuals.

The Payroll Officer plays a crucial role in supporting the Human Resources and Finance departments by coordinating, administrating and maintaining all aspects of payroll management.The ideal candidate will also be working closely with the Head of Departments to ensure that the time and attendance records of all employees are continuously updated.

Main Responsibilities:

• Load, terminate and transfer staff members on Payroll and the PRP system and complete fingerprint registration.

• Ensure all LCSA employees clocked in correctly and that incorrect clocking’s are fixed.

• Explain first month payment, payslip, overtime & termination pay to new staff.

• Share employee benefit information and ensure that beneficiary forms are completed for third parties and portals are updated.

• Ensure all managers authorise hours worked and leave transactions by the stipulated deadline

• Sending Sage pay registers to respective managers for approval.

• Salary review reports submitted to finance for review and approval and submit bank file to the Financial Manager for bank payment release.

• Ensure all new staff and payslips are loaded on ESS and run scheduler.

• Perform month-end payments to terminated employees and compile UI-19`s and salary schedules..

• Ensure all EMP201’s are reconciled monthly, and ready to be uploaded.

• Reconcile all 3rd party transactions

• Submit UIF file within monthly deadline (Finance Calendar).

• Prepare and submit medical reconciliation, month-end reports and GL (Genera Ledger) file to Finance.

• Ensure all requirements are met for Tax Mid-year & Year End (EMP501 Recon) and that IRP5’ are released to ESS.

• Perform Annual Leave Recons monthly to ensure alignment with PRP system.

• Flag absenteeism trends or sick leave abuse with respective managers.

• Process and submit all IOD claims on the COID system.

• Maintain strong working relationships with, and have open and transparent communication between all members of the team.

• Answer & respond, in a timely manner, to any payroll queries or leave queries from management or employees.

• Support the CEO and Finance Manager with any queries relating to payroll department.

• Compile and distribute the monthly birthday list.

• Implement Payroll procedures to ensure effective and efficient payroll controls.

• Assistance with HR duties as and when required.

Experience and Skills:

• 3 – 5 years payroll experience

• Human Resources experience will be advantageous

• Advanced MS Office knowledge

• Advanced payroll system knowledge (Sage 300)

• High attention to detail

• Ability to run and manage the payroll function single-handedly

Inherent Requirements:

• Matric Certificate

• Relevant Payroll or Human Resources qualification

• Financial qualification will be advantageous

• Good communication and interpersonal skills

• Preference will be given to candidates from Franschhoek and neighboring areas