Payroll Manager

What you will bring

The Payroll Manager is responsible for the following tasks:

1. Managing the team to ensure end-to-end payroll of employees (Sub-Saharan Africa - all entities), collection of input from different platforms, and preparing the payroll input for submission to the payroll vendor.
2. Validate that the team reconciles the payroll received from the payroll vendor with the input submitted.
3. Review the bank file checking and review approval from respective People Business Partner and ensure it is submitted to the finance team for budgeting and payment processing.
4. Coordinate with the payroll vendor in delivering timely payslips and other statutory reports.
5. Ensure that the reconciliation of social security, tax reports, and pension are completed by the team and coordinate with the auditors for monthly/quarterly/annual submission.
6. Ensure the submission of the JVs and other reports to finance by the team are on time.
7. Ensure the filling of the SOX and ABC controls are completed on a monthly basis.
8. Ensure the team updates payroll archives and that they are kept up to date with all the payroll-related information.
9. Ensure the team completes reconciliation of monthly payroll in detail and highlights the differences and confirms reasons for differences.
10. Ensure the team prepares monthly/quarterly/annual reports.
11. Ensure the team completes a reconciliation of monthly GL reports with the payroll JV reports.
12. Ensure the preparation of End of service settlement and support exit management.
13. Support different audits and ensure the team submits the audit-related data on time.
14. Support People Business Partner and Total Reward in preparing different People and payroll-related activities/projects such as PAYEE, restructuring, provisions, etc.
15. Participate in different projects related to payroll.
16. Coordinate with payroll vendors on monthly payroll operations and ensure all information submissions are on time and that vendors adhere to deadlines.
17. Update payroll work instructions.
18. Support all payroll team members and plan their competence related to payroll.
19. Ensure ongoing accuracy of the Sub-Saharan Africa payroll and benefits utilizing external suppliers.
20. Ensure the team and payroll vendor maintain compliance with local legislation and regulations as well as support internal People policies.

Competence Requirements:

1. Excellent understanding of Sub-Saharan Africa (all entities) payroll processes, JVs, social security, pension, and tax submission process of Sub-Saharan Africa countries.
2. Good knowledge of working with finance on payroll-related accounting and GL booking.
3. Good Excel and analytical skills.
4. Sensitive to high-level confidential information.
5. Excellent analytical skills and attention to detail.
6. Excellent verbal and written communication skills.
7. Knowledge of using SAP SuccessFactors is a plus.
8. Fluency in French language is a plus.

Experience:

1. 5-7 years of end-to-end Sub-Saharan Africa (all entities) payroll processing experience.
2. Strong knowledge of statutory submission of social security, pension, and tax.
3. Understanding of basic accounting principles.
4. Knowledge of local labor laws of in-scope countries.
5. Experience working in a matrix organization.